Accounts Receivable AIA Billing

$75,000 - $90,000/Yr

Acctpositions The Tempositions Group Of Companies - New Hyde Park, NY

Full-time - Mid Level

New Hyde Park, NY

About the position

The Accounts Receivable AIA Billing Associate will be responsible for managing the billing process for a commercial construction company. This role involves AIA progress billing, ensuring accurate documentation, and maintaining communication with clients and project managers. The position offers a stable work environment with opportunities for growth and a comprehensive benefits package.

Responsibilities

• Perform AIA Progress Billing for Schedules of Values and Change Orders.
• Gather and submit supporting documentation for billing submission packages, including Certified Payroll Reports and Insurance Certificates.
• Issue and distribute all billing to clients.
• Follow up with Project Managers regarding outstanding Change Orders as needed.
• Timely and accurately record checks and wires received.
• Deposit all checks received using in-house bank scanner.
• Review A/R Aging report for accuracy.
• Monitor, trace, and correct billing errors as needed.
• Prepare and maintain the 'Upcoming Payment Log'.
• Quarterly preparation of AIA Progress Bills for reconciliation and support of the Sage 100 Contractor Work in Progress report.
• Reconcile between the internal Excel WIP report and Sage 100 Contractor.
• Weekly circulation of A/R Aging and Cash Receipts reports.
• Conduct weekly collections efforts on overdue invoices.
• Mail Monthly Statements to Clients.
• Reconcile between client statements and in-house records.
• Assist in quarter-end and year-end tasks for the accounting close as they relate to Accounts Receivable.
• Communicate properly with all clients and other coworkers.

Requirements

• 4-5 years of related experience in accounts receivable or billing.
• Experience with Sage 100 Contractor or similar Construction Accounting software.
• Associate's Degree or Billing Certification preferred.
• Strong organizational skills with a high level of detail.
• Proven ability to meet tight deadlines and work under pressure.
• Proficiency in Outlook, Excel, and Word.

Benefits

• Stable work environment
• Opportunity for growth
• Strong benefits package