Accounts Receivable Analyst

Kaman Corporation - Bloomfield, CT

Full-time - Entry Level

Bloomfield, CT

Transportation Equipment Manufacturing

About the position

At Kaman Air Vehicles, the Accounts Receivable Analyst plays a crucial role in the financial operations of the company. This position operates under the guidance of the Sr. Manager of Accounting and is responsible for managing the accounts receivable functions with moderate to limited supervision. The primary duties include processing cash receipts from various sources such as lockbox deposits, ACH, and wire transfers, as well as reconciling daily cash receipts to ensure accuracy in the ledger. The analyst will generate invoices for distribution to customers and prepare various manual invoices, inputting them into the ERP system as necessary. In addition to these tasks, the Accounts Receivable Analyst will handle progress billings that require special treatment compared to standard payments. The role involves researching and resolving discrepancies such as short payments, overpayments, and payments that lack remittance instructions. The analyst will also prepare accounts receivable aging reports and other financial reports for both internal and external stakeholders. Other responsibilities include processing credit memos, supporting cash distribution processes, and identifying potential credit risks and disputes, communicating these issues directly with Program Managers and the Finance Director. The position also requires participation in the monthly financial close and reporting processes, including performing account reconciliations. The analyst is expected to identify opportunities for process improvements and efficiencies while maintaining proper internal controls related to cash receipts and invoicing. Additionally, the role may involve providing support for other Kaman businesses in Connecticut as required.

Responsibilities

• Processes cash receipts from lockbox deposits, ACH, and wire transfers.
• Reconciles daily cash receipts to receipts posted to the ledger.
• Generates invoices for distribution to customers.
• Prepares various manual invoices and performs input into ERP system.
• Receives and processes progress billings that require different treatment than standard payments.
• Researches and resolves issues such as short payments, overpayments, and payments without remittance instructions.
• Prepares accounts receivable aging and other reports for both internal and external use.
• Performs other accounts receivable functions such as processing credit memos.
• Supports cash distribution processes.
• Identifies account risks, potential credit problems, disputes and other customer issues and communicates directly with Program Managers and Finance Director.
• Participates in monthly financial close and financial reporting, including performing account reconciliations.
• Identifies opportunities to improve processes and gain efficiencies where possible.
• Maintains proper internal controls and procedures related to cash receipts and invoicing processes.
• Provides support for other Kaman businesses in CT as required.
• Responsible for the collection of accounts receivable balances within the agreed upon terms and amount billed.
• Analyzes new and existing customer credit history and recommends terms or changes in terms as necessary.
• Supports the shipping flow by working with the Marketing, Production and Shipping departments.
• Maintains proper internal controls and procedures related to credit & collections processes.

Requirements

• Basic Credit and Collections knowledge
• Proficient knowledge of Microsoft Office, specifically Excel (e.g. V-Look Up and Pivot Tables)
• Possesses and maintains good organizational skills and detail orientation
• Strong background in arithmetic along with intermediate data entry skills needed
• Strong interpersonal skills to effectively communicate with internal and external business partners
• Good verbal and written communications skills needed
• Maintains personal productive and quality standards as determined by supervision
• Ability to use good judgement and discretion; able to ask questions and raise issues/concerns constructively and in a timely manner
• Bachelor's degree in business administration (Accounting or Finance preferred), or equivalent years of experience
• 1+ years working in a manufacturing environment.