Accounts Receivable and Administration

$37,440 - $47,840/Yr

The Morning Star Company - Los Banos, CA

Full-time - Entry Level

Los Banos, CA

1,001-5,000 employees

Crop Production

About the position

The Morning Star Company is seeking a dedicated Accounts Receivable and Administration colleague to join our team in Los Banos, CA. This position plays a crucial role in ensuring that all incoming payments, including revenues, intercompany transactions, and reimbursements, are posted accurately. The successful candidate will be responsible for monitoring unallocated cash balances, managing Hand Invoice AR balances, and providing proficient support to the Accounting, Customer Service, and Sales teams. The ideal candidate will have a strong attention to detail and the ability to resolve pending issues efficiently, with a target resolution time of one week after the end of each month. In this role, you will be tasked with posting various types of transactions such as EDI ACHs, wires, checks, and miscellaneous bank transactions on a daily basis. You will verify entity income from deposits and ensure that revenues for all locations are accurately posted. Additionally, you will prepare bank deposits, manage banking needs, and collaborate with colleagues to ensure accurate collection and accounting of payments received. Your responsibilities will also include evaluating short-pay situations, requesting payments for unapplied cash, and reviewing unallocated cash from customers to prioritize allocations. As part of the Accounts Receivable team, you will assist in preparing, monitoring, and allocating cash receipts for Hand Invoices, and you will work towards developing more efficient processes for handling these invoices. You will also be involved in general office administration tasks, including greeting visitors, sorting faxes, and preparing support for periodic audits. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to communicate effectively with colleagues across different locations.

Responsibilities

• Post EDI ACH's, wires, checks, and miscellaneous bank transactions daily.
• Verify entity income from deposits and post revenues for all locations.
• Prepare bank deposits and manage banking needs.
• Collaborate with Customer Service, AR, and Accounting colleagues to ensure accurate collection and accounting of payments received.
• Evaluate, request, and communicate about short-pay situations.
• Request payment of unapplied cash and credits.
• Review and share unallocated funds from customers with AR colleagues monthly.
• Assist in preparing, monitoring, and allocating cash receipts for Hand Invoices.
• Organize and file checks, bank back-up, and remittance support for end of month and audits.
• Assist with period close to ensure timely and accurate information.
• Learn AP tasks to assist with coverage of Accounts Payable.
• Greet and receive visitors, sort and distribute faxes, and answer phone calls.

Requirements

• Strong organizational and prioritization skills.
• Attention to detail and accuracy in financial transactions.
• Effective communication skills with colleagues at various locations.
• Interpersonal relationship skills with vendors and internal colleagues.
• Information management skills to maintain files and supporting data.
• Problem analysis and problem-solving skills.
• Ability to work collaboratively in a team environment.
• Professional integrity and ability to meet deadlines.

Nice-to-haves

• Bilingual in Spanish/English is a plus.
• Experience in Accounts Receivable or related fields.

Benefits

• 401(k) with 4% match
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance