Accounts Receivable and Cash Manager

$93,550 - $149,680/Yr

Biolife Solutions - Bothell, WA

Full-time - Mid Level

Bothell, WA

Wholesale Trade Agents and Brokers

About the position

BioLife Solutions is seeking an Accounts Receivable & Cash Manager to oversee the invoicing, collection, and cash application activities within the organization. This role is crucial for maintaining and improving cash flow through diligent monitoring of customer accounts. The Accounts Receivable Manager will supervise a team, manage various general ledger activities, prepare and post journal entries, reconcile accounts, and administer banking functions. The position requires a proactive approach to resolving transactional accounting issues and ensuring timely management of all accounts receivable aging components. In this role, the manager will be responsible for executing the review and approval of invoices, maintaining systematic dunning practices for collections, and assessing credit and term limits for new customers. The manager will collaborate with the accounting team to maintain accurate records of uncollectible accounts and will monitor daily cash receipts and month-end reconciliations. Additionally, the manager will report cash status periodically to management and ensure effective financial internal controls are in place. This position also involves coordinating the annual audit process with external auditors and working closely with other departments such as Finance, Customer Care, Sales, and Operations. The ideal candidate will thrive in a performance-based, family-oriented environment that values authentic communication and respect among colleagues. BioLife Solutions is committed to providing a supportive workplace where employees can grow and succeed together. The company offers a competitive benefits package, including generous stock awards and a 401k matching program, making it a desirable place to work for those looking to advance their careers in finance and accounting.

Responsibilities

• Supervise and oversee the daily operations of the Accounts Receivable and Cash team.
• Execute required review and approval of invoices over services and rental invoices.
• Collect accounts by maintaining systematic dunning practices, including contacting customers and investigating non-payment circumstances.
• Review, assess, and determine credit and term limits for new customers.
• Serve as the key contact with credit checks provider.
• Collaborate with accounting to maintain pools of uncollectible accounts for proper recording of credit loss allowance.
• Monitor the daily application of cash receipts and month-end cash reconciliations process.
• Report cash periodically to management.
• Administer banking for all subsidiaries ensuring proper segregation of duties and responding to bank requests.
• Ensure effective financial internal controls and implement new controls related to AR billing & collections subsystems.
• Support financial planning by forecasting cash receipts.
• Coordinate and facilitate the annual audit process with external auditors.
• Work closely with other departments, such as Finance, Customer Care, Sales, and Operations.

Requirements

• 5+ years of Accounts Receivable experience.
• Strong written and oral communication skills.
• Proficient with Microsoft Outlook and Excel.
• Experience with QuickBooks Enterprise.
• Ability to prioritize tasks and accomplish them in a detailed, timely manner.
• Ability to manage multiple tasks and projects simultaneously while maintaining high-level organization.

Nice-to-haves

• Bachelor's or Associate Degree preferred.
• Proficient in Net Suite and Microsoft Office Suite.
• Solid understanding of GAAP.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching
• Generous company stock awards
• Life and disability insurance
• Vacation and Sick time off programs