Accounts Receivable and Payable Specialist

$62,400 - $62,400/Yr

Andersen Windows - Hayward, CA

Full-time - Mid Level

Hayward, CA

1,001-5,000 employees

Wood Product Manufacturing

About the position

The Accounts Receivable and Payable Specialist at Renewal by Andersen is responsible for managing both accounts receivable and accounts payable tasks within the Finance/Accounting team. This role involves supporting customers with payment collections, handling billing discrepancies, processing vendor invoices, and maintaining accurate financial records. The ideal candidate will thrive in a team environment and be a resourceful, independent self-starter.

Responsibilities

• Work with the finance team and the PCs to help customers with their payments and collections.
• Provide support to customers regarding billing discrepancies and contact customers daily regarding collections and past due accounts.
• Perform various account receivable functions such as support with collections, secondary financing, and cash applications and deposits at the bank.
• Handle customer requests for invoice copies, statements, and tax credit letters.
• Research charge-back documentation for validity and submit dispute for recovery.
• Accurately record payments into QuickBooks & Salesforce including but not limited to PNC credit cards, checks, financing, cash etc.
• Serve as back-up for team members when needed.
• Conduct three-way matching for AP postings related to vendor invoices.
• Process checks weekly and cut in-house check when needed.
• Log permit and other checks in QB as required by permitting and operations department.
• Get approvals for new vendor onboardings and follow up on W9 set ups.
• Assist and reconcile credit card statements weekly and monthly.
• Process customer related payables.
• Collect invoices from various sources that include mail, e-mail, vendors, branches, etc.
• Assign, code, and process invoices in QuickBooks daily, including identifying e-mails and invoices requiring research.
• Maintain up-to-date files and information for all vendors.

Requirements

• 3+ years AR/AP experience
• 2 years QuickBooks Experience
• Strong ability to communicate, prioritize, and demonstrate attention to detail
• Salesforce experience preferred but not required
• Previous construction industry experience a plus, but not required.

Nice-to-haves

• Salesforce experience preferred but not required
• Previous construction industry experience a plus

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Loan repayment program
• Paid holidays
• PTO
• Tuition reimbursement
• Vision insurance