Accounts Receivable (AR) Specialist - Onsite only

$59,280 - $59,280/Yr

Voltage - Chapel Hill, NC

Full-time - Entry Level

Chapel Hill, NC

Professional, Scientific, and Technical Services

About the position

The Accounts Receivable (AR) Specialist is responsible for ensuring timely collection of payments from customers, maintaining accurate financial records, and handling various invoices and billing functions. This role involves collections and reconciliations for clients, improving processes, and meeting deadlines. The position is temporary with the potential for permanent hire.

Responsibilities

• Process and record accounts receivable transactions.
• Process all incoming receivables including preparing and making deposits.
• Reconcile accounts, enter payments, process refunds and adjustments.
• Review account information, research and resolve any payment discrepancies.
• Review sales orders with customers' PO to ensure items and terms are matching in SAP.
• Collaborate with internal departments as well as client teams to complete tasks as needed.
• Track and calculate sales commission monthly.
• Prepare payment applications per customer's requests on customer's portal.
• Maintain records of invoices, deposits and all correspondence regarding payment collection.
• Issue down payment invoices and manage down payment applications.
• Follow up with customers on overdue payments, address customer inquiries, and resolve payment disputes.
• Prepare documentation for external auditors as requested by the Accounting Manager.
• Run reports as requested by the Accounting Manager.
• Develop and maintain spreadsheets when necessary for controls.
• Organize and safekeep financial records in the file cabinet and electronically.
• Assist with month-end closing and provide support to the Finance team as needed.
• Perform other special duties as assigned.

Requirements

• Bachelor's degree in accounting, finance, or a related field recommended.
• 3+ years of accounts receivable experience or a related financial role required.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with SAP or similar ERP systems is required.
• Experience in Textura and Procore preferred.
• Excellent organizational and critical thinking skills.
• Strong attention to detail, analytical thinking, and problem-solving skills.
• Knowledge of accounts receivable processes, including vendor billing and customer invoicing.
• Strong customer service and collaboration skills with the ability to collaborate with multiple partners and peers across the organization and outside to achieve project and operational results.
• High level of integrity and dependability with a strong sense of urgency.

Nice-to-haves

• Experience in Textura and Procore preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid sick time
• Paid time off
• Professional development assistance
• Vision insurance