Accounts Receivable Assistant

$45,760 - $49,920/Yr

Spartan Surfaces - Bel Air, MD

Full-time - Entry Level

Bel Air, MD

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

As an Accounts Receivable Assistant at Spartan Surfaces, you will play a crucial role in managing the financial transactions of our growing commercial flooring sales and distribution company. Located in Bel Air, MD, this position is essential for ensuring that our accounts receivable processes run smoothly and efficiently. You will be responsible for handling daily cash receipts, payment collections, and deposits, which includes processing and posting all incoming funds such as checks, e-checks, credit cards, wires, direct deposits, and ACH transactions. Your attention to detail will be vital as you reconcile daily cash sheets and maintain electronic files for all deposits, ensuring accuracy in our financial records. In addition to managing daily transactions, you will also oversee customer account management. This involves noting any short payments on customer accounts and collaborating with the AR team and customers to resolve discrepancies. You will assist in the setup of new accounts by processing credit applications, assigning account numbers, and entering information into our system. Furthermore, you will notify customers of credit decisions and maintain account application and financial files, ensuring that all documentation is up to date and accurate. Collaboration with our Senior Accountant will be another key aspect of your role. You will work on collected agent payments and allocate them to the appropriate branch and cost center. As part of the monthly closing process, you will review accounts to determine if any statements need to be held and respond to inquiries regarding statements once sent. Additionally, you will maintain valid resale certificates and process rebills for any invoices billed incorrectly for tax purposes. This position offers a unique opportunity to develop your skills in accounts receivable while contributing to the overall success of our team.

Responsibilities

• Handle daily cash receipts, payment collections, and deposits.
• Process and post all incoming funds, including checks, e-checks, credit cards, wires, direct deposits, and ACH transactions.
• Reconcile daily cash sheets and maintain electronic files for all deposits.
• Note any short payments on customer accounts and collaborate with the AR team and customers to resolve discrepancies.
• Assist in the setup of new accounts, including processing credit applications, assigning account numbers, and entering information into the system.
• Notify customers of credit decisions and maintain account application and financial files.
• Work on collected agent payments and allocate them to the appropriate branch and cost center.
• Review accounts before month-end close to determine if any statements need to be held.
• Respond to inquiries regarding statements once sent.
• Maintain valid resale certificates and process rebills for any invoices billed incorrectly for tax purposes.

Requirements

• High school diploma or equivalent required.
• Proven experience as an accounts receivable clerk or accountant.
• Strong data entry skills and aptitude for working with numbers.
• Proficient in using spreadsheets and accounting software.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to work independently in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Customer service and negotiation skills.
• Ability to anticipate work needs and interact professionally with customers.

Benefits

• Competitive salary and benefits package.
• Opportunity for growth and professional development.
• Supportive and dynamic work environment.
• Access to company resources and training programs.