Accounts Receivable Associate

Cumming - Murrieta, CA

Full-time

Murrieta, CA

1,001-5,000 employees

Construction of Buildings

About the position

At Cumming Group, the Accounts Receivable Associate will play a crucial role in managing the financial aspects of our projects. This position involves analyzing, maintaining, and tending to monthly invoicing and Accounts Receivable ledgers, ensuring that all financial transactions are accurately recorded and processed. The associate will be responsible for identifying problem accounts and facilitating resolutions, which is essential for maintaining healthy cash flow and financial security for the organization. In addition to managing accounts receivable, the role requires streamlining processes to increase organizational efficiency. The associate will assist in training and coaching the billing team and operations on Accounts Receivable processes, ensuring that all team members are well-versed in the necessary procedures and policies. Compliance with accounting and financial regulations is paramount, and the associate will maintain financial security by adhering to revenue recognition policies. The position also involves generating and distributing statistical management reports to operations, assisting in cash application of receivables due, and analyzing contracts, purchase orders, and change orders to validate the accuracy of project setup and billing. The associate will field questions from Project Managers and Collections Specialists regarding the status of invoices and will be responsible for auditing and reconciling account balances, receipts, and expense claims. Additionally, the associate will prepare documentation for input into the computerized accounting system and assist in audits as necessary, preparing reports and responding to inquiries from auditors. Closing out completed contracts in the accounting software and performing related duties as assigned are also key responsibilities of this role.

Responsibilities

• Analyze, maintain, and tend to monthly invoicing and Accounts Receivable ledgers.
• Identify problem accounts and facilitate resolutions.
• Streamline processes to increase organizational efficiency.
• Assist in training/coaching the billing team and operations on AR Processes.
• Maintain financial security by adhering to revenue recognition policies.
• Generate and distribute statistical management reports to operations.
• Ensure compliance with accounting and financial regulations and policies.
• Assist in cash application of receivables due.
• Analyze and review contracts, purchase orders, and change orders to validate accuracy of project setup and billing.
• Assist with tracking of subconsultants.
• Field questions from Project Managers and Collections Specialists about the status of invoices.
• Report analysis using Excel and integrated accounting systems.
• Audit and reconcile account balances, receipts, and expense claims; balance against reports and invoices.
• Prepare documentation for input into computerized accounting system.
• Assist in audits as necessary; prepare reports and respond to inquiries from auditors.
• Close-out completed contracts in accounting software.
• Perform related duties as assigned.
• Document filing and storage.

Requirements

• Exceptional billing experience highly preferred.
• Experience processing a high volume of transactions.
• Recent experience using integrated accounting systems such as MAS200, Deltek, or Great Plains (not just Quick Books).
• Experience within the Construction Industry preferred.
• Experience with accounts payable and expense reporting processing.
• Experience with posting journal entries to the general ledger and general accounting administrative duties.
• Intermediate to Advanced skill level with Excel.
• Team player with solid interpersonal skills.
• Accurate and organized, strong problem-solving skills.

Nice-to-haves

• AA degree with an accounting major
• 4 years of equivalent billing specific experience
• Accounting Certification