Accounts Receivable Associate

Aston Carter - Dallas, TX

Full-time

Dallas, TX

Administrative and Support Services

About the position

As an Accounts Receivable Specialist at Aston Carter, you will play a crucial role in providing essential administrative and bookkeeping support while enhancing the efficiency of financial recordkeeping. Your primary responsibilities will involve managing communications related to invoices, ensuring adherence to company bookkeeping policies, auditing customer databases, and organizing invoices effectively. This position is vital for maintaining the integrity of the company's financial operations and ensuring timely processing of accounts receivable tasks. In addition to managing invoices, you will handle the collections process for client accounts that have past-due balances. This includes processing unique billing situations and ensuring that all invoicing processes are executed as required. You will be responsible for applying payments accurately, updating accounting records, managing account balances, and initiating late payment communications. Your role will also involve reconciling accounts to resolve any inconsistencies, which is essential for maintaining accurate financial records. Your contributions will be particularly important during the month-end closing process, where you will assist in ensuring that all financial records are up-to-date and accurate. You may also undertake various projects as needed, contributing to the overall efficiency and effectiveness of the accounts receivable department.

Responsibilities

• Manage communications related to invoices.
• Maintain company bookkeeping policies.
• Audit customer databases.
• Organize invoices effectively.
• Handle the collections process for client accounts with past-due balances.
• Process unique billing situations and ensure all invoicing processes are executed as required.
• Apply payments and update accounting records.
• Manage account balances and initiate late payment communications.
• Reconcile accounts to resolve inconsistencies.
• Assist with the month-end closing process and undertake projects as needed.

Requirements

• 3-5 years of Accounts Receivable experience.
• Experience in Cash Applications, Invoicing/Billing, and Collections.
• Ability to research credits.
• Basic Excel skills (spreadsheets/data entry).
• Familiarity with software such as NetSuite (not required).