Accounts Receivable Associate

Allegis Global Solutions - Jacksonville, FL

Full-time

Jacksonville, FL

Administration of Economic Programs

About the position

The Accounts Receivable Associate (ARA) at Allegis Global Solutions (AGS) plays a crucial role in managing client payment reconciliations, cash applications, supplier payments, and month-end accounting/tax reports. This position is integral to the accounts receivable functions of our various programs, ensuring that financial transactions are processed accurately and efficiently. The ARA will support our clients, program offices, and suppliers by utilizing our advanced tools and best practices, demonstrating flexibility and adaptability across multiple programs. In this role, the ARA will be responsible for receiving and reconciling client payments to invoices using Vendor Management System (VMS) technology, ensuring that supplier payments are remitted in a timely and accurate manner. The associate will summarize consolidated invoices and prepare them for monthly accounting and tax processes, as well as prepare supplier payment distributions for the accounts payable department. Additionally, the ARA will apply customer payments to PeopleSoft invoices and manage accounts receivable aging, communicating with Program Management Offices (PMOs) regarding any past due invoices. The position also involves administering, auditing, and reconciling all tax-related processes and issues, making attention to detail and a passion for quality essential attributes for success in this role.

Responsibilities

• Receive and reconcile client payments to invoices using VMS technology supporting each program.
• Ensure supplier payments are remitted timely and accurately.
• Summarize consolidated invoices and prepare for monthly accounting/tax processes.
• Prepare supplier payment distributions and send to accounts payable department.
• Apply customer payments to PeopleSoft invoices.
• Manage accounts receivable aging and communicate to PMOs in regard to past due invoices.
• Administer, audit, and reconcile all tax related processes and issues.

Requirements

• BA / BS degree in Business or Accounting preferred.
• Strong organizational and time management skills.
• Strong communications skills (written and verbal) and work ethic.
• Attention to detail and passion for quality.
• Strong knowledge of MS Office especially MS Excel.
• Aptitude for learning new technologies and learning on the fly.
• Ability to multi-task, work independently and as a team player.
• Ability to adapt to changes in the workplace.