Applied Research Associates - Champaign, IL
posted 4 months ago
Applied Research Associates, Inc. (ARA) is seeking a passionate and driven Accounts Receivable/Billing Administrator to join our Corporate Accounting department. This role is crucial in ensuring the accuracy and efficiency of our billing processes, which directly supports our mission to solve problems of global importance. As an employee-owned company, we pride ourselves on our commitment to excellence and continuous improvement, and our Accounts Receivable team plays a vital role in maintaining the financial health of the organization. In this position, you will be responsible for ensuring that customer payment terms are correct and monitoring the aging of invoices. This includes making collection calls as necessary and working closely with the billing team, internal stakeholders, and customers to facilitate collections. You will prepare monthly accounts receivable reports, maintain files, and update and track the status of collections and comments. Additionally, you will generate billing for various contract types, including Fixed Price, Time & Materials, and Cost Plus Fee contracts, and reconcile billing to monthly project summaries to ensure accuracy and completeness. Collaboration is key in this role, as you will coordinate billing reviews and approvals with program managers and billing supervisors, pull support data for billing, and submit customer billing through customer portals for your projects and those of your team. It is essential to ensure that all processes adhere to company procedures and deadlines, delivering accurate and timely results. You may also be called upon to collaborate with the billing team on group projects and perform additional duties or special projects as needed.