Accounts Receivable Billing Coordinator

$41,600 - $43,680/Yr

The Alfond Inn - Winter Park, FL

Full-time - Mid Level

Winter Park, FL

About the position

The Accounts Receivable Billing Coordinator at The Alfond Inn plays a crucial role in ensuring the financial health of the organization by managing the accounts receivable process. This position is responsible for providing outstanding service in accordance with The Alfond Inn standards, which includes coordinating, preparing, and assisting in the collection of all accounts receivable. The coordinator will secure revenue by verifying and posting receipts, resolving discrepancies, and accurately posting customer payments. This role requires a keen attention to detail and a proactive approach to managing financial transactions and client relationships. In this position, the coordinator will assist with various accounting functions within the Property Management System (PMS) and Point of Sale (POS) systems, troubleshooting any issues that may arise. A significant part of the role involves reviewing prior day reports to ensure that daily revenue entries are accurately recorded in the daily template. The coordinator will also be responsible for identifying and resolving any sales tax discrepancies, maintaining and reconciling a monthly state sales and use tax spreadsheet by vendor, and submitting this information to the controller during the month-end process. The Accounts Receivable Billing Coordinator will facilitate client applications for direct billing, ensuring that all necessary documentation is reviewed and approved by the controller. Additionally, the coordinator will follow up on all accounts receivable that are aged 30 days or more, collaborating with the controller and sales team to address any outstanding issues. Maintaining an adequate inventory of office supplies is also part of the role, which includes ordering, tracking inventory, storage, and invoice coding. The coordinator may be assigned additional duties as needed to support the financial operations of The Alfond Inn.

Responsibilities

• Assist with accounting functions in PMS/POS systems and troubleshoot as necessary
• Review prior day reports and verify daily revenue entry is entered appropriately in daily template
• Troubleshoot any sales tax discrepancies identified on the template
• Maintain and reconcile monthly state sales & use tax spreadsheet by vendor and submit to controller during month end process
• Coordinate, prepare and assist in the collection of all accounts receivable
• Secure revenue by verifying and posting receipts, preparing invoices, resolving discrepancies, and posting customer payments
• Accurately record cash, check, and credit card transactions
• Facilitate client applications for direct billing and review with the controller for final approval
• Follow up on all accounts receivable aged 30+ days, review with controller and sales team
• Maintain adequate inventory of office supplies (ordering, tracking inventory, storage, and invoice coding)
• Perform additional duties as assigned

Requirements

• Mid-level experience in accounting or finance
• Proficiency in using PMS/POS systems
• Strong attention to detail and accuracy in financial reporting
• Ability to troubleshoot discrepancies and resolve issues effectively
• Excellent communication skills for client interactions and team collaboration

Nice-to-haves

• Experience with direct billing processes
• Familiarity with sales tax regulations and compliance
• Knowledge of inventory management for office supplies

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off (PTO)