Accounts Receivable/Billing Specialist

$65,000 - $75,000/Yr

Ledgent - Englewood, CO

Full-time - Mid Level

Englewood, CO

Administrative and Support Services

About the position

The Accounts Receivable/Billing Specialist plays a vital role in the finance team of a construction firm located in the Denver Tech Center. This position is responsible for ensuring timely and accurate billing, maintaining accounts receivable records, and supporting the overall financial operations of the company. The ideal candidate will have a strong background in the construction industry and possess excellent organizational skills to manage a high volume of transactions efficiently.

Responsibilities

• Generate and issue accurate and timely invoices for construction projects, ensuring all billable items are captured.
• Collaborate with project managers and contract administrators to verify job progress and ensure compliance with contractual billing terms.
• Prepare progress billings and final invoices according to project milestones and contract specifications.
• Manage lien waivers and ensure all documents required for billing are complete and accurate.
• Monitor accounts receivable and follow up on overdue invoices in a professional and timely manner.
• Reconcile accounts, investigate and resolve discrepancies, and ensure accurate recording of all payments and adjustments.
• Maintain customer accounts, ensuring accurate and up-to-date contact information, payment terms, and credit limits.
• Communicate with clients regarding outstanding balances and billing issues, providing excellent customer service.
• Generate accounts receivable aging reports, cash flow projections, and other financial reports as required by management.
• Assist in the month-end and year-end closing processes by ensuring all AR records are up-to-date and reconciled.
• Ensure that billing and AR processes comply with applicable accounting standards and company policies.
• Maintain organized and accurate records for audit purposes.

Requirements

• High school diploma or equivalent is required.
• 5+ years of experience in accounts receivable, billing, or related accounting roles.
• Familiarity with construction billing processes (AIA billing, progress billing, lien waivers, retention billing, etc.).
• Experience with accounting and ERP software (e.g., QuickBooks, Sage 300, Viewpoint, or other construction management software).
• Strong understanding of general accounting principles and practices.
• Excellent attention to detail, problem-solving, and organizational skills.
• Ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
• Proficient in Microsoft Excel and other office software (Word, Outlook).

Nice-to-haves

• Knowledge of lien waivers, retention billing, and other construction-specific AR procedures is a plus.

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Opportunities for professional development and advancement