Accounts Receivable Clerk/Administrative Assistant

$33,280 - $37,440/Yr

GS Wholesale & Distribution - Hialeah, FL

Full-time - Entry Level

Hialeah, FL

About the position

The Accounts Receivable Clerk/Administrative Assistant at GS Wholesale & Distribution plays a crucial role in maintaining accurate financial records and providing administrative support across various departments. This position is essential for ensuring smooth daily operations in a fast-paced environment, particularly within the tobacco/hemp wholesale industry. The ideal candidate will be organized, detail-oriented, and possess strong communication skills to effectively manage financial transactions and assist with administrative tasks.

Responsibilities

• Provide administrative support to various departments, ensuring smooth daily operations.
• Manage communications, including emails, phone calls, and correspondence.
• Organize and maintain files and records of daily receivables, both digital and physical.
• Assist with order and delivery processing.
• Handle utility and licensing renewals/payments.
• Greet and collect payments from walk-in customers.
• Create deposit slips and write checks for certain vendors.

Requirements

• Must be 21+
• Fluent in English
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Proficiency in QuickBooks (preferred) or a similar program
• Strong organizational skills and attention to detail
• Excellent communication abilities, both verbal and written
• Previous administrative/reception experience is a plus
• Familiarity with government licensing procedures (sales tax filing, tobacco & food permits, LBT, Sunbiz, other) is a plus
• CRM/Social Media experience is a plus

Nice-to-haves

• Familiarity with government licensing procedures (sales tax filing, tobacco & food permits, LBT, Sunbiz, other)
• CRM/Social Media experience

Benefits

• Employee discount