Accounts Receivable Clerk, Denver CO

Empire Distributors - Denver, CO

Full-time - Entry Level

Denver, CO

Wholesale Trade Agents and Brokers

About the position

Empire Distributors Inc, a leading beverage distributor, is seeking an Accounts Receivable Clerk to join our team in Denver, CO. This full-time position is essential for maintaining the financial health of our operations by accurately recording payments to customer accounts and managing accounts receivable records. The successful candidate will be responsible for preparing daily bank deposits and maintaining bank accounts, ensuring that all financial transactions are processed efficiently and accurately. This role offers an excellent opportunity for growth within the company, as we value our employees and provide competitive wages along with a comprehensive benefits package. The Accounts Receivable Clerk will play a crucial role in the financial operations of the company. Key responsibilities include opening and distributing incoming mail, maintaining customer account records, and verifying customers' liquor licenses through the Colorado state website. The clerk will also be responsible for submitting wholesaler affidavits when accounts transition ownership and addressing any inquiries related to accounts receivable via phone or email. It is vital for the clerk to notify Sales Representatives and Managers of any discrepancies between invoices and payments, as well as to inform them when COD customers are unable to pay, which may affect delivery schedules. In addition to these duties, the Accounts Receivable Clerk will process supplier receivable payments, prepare daily manual deposits, and maintain two bank accounts while acting as the primary contact for all bank correspondence. The role also involves processing all “Dock Bump” and Direct Accounts receivables, researching customer claims of invoice payments, and managing delinquent accounts by designating them as “on hold” and coordinating with collection attorneys when necessary. The clerk will also be responsible for preparing delinquent account reports for Colorado liquor compliance and running 31-60 Day Reports as required by the state. Monthly statements will be mailed to all customers, and the clerk will assist with related special projects as needed, including acting as a backup for the Accounts Payable Clerk. This position requires a detail-oriented individual with strong organizational skills and the ability to work independently while also collaborating with team members. The ideal candidate will have a background in accounting or finance, with a focus on accounts receivable processes, and will be comfortable using various software tools to manage financial data effectively.

Responsibilities

• Open and distribute incoming mail.
• Maintain customer account records, including banking or payment information.
• Verify customers' liquor license on Colorado state website.
• Submit wholesaler affidavits for State when an account is transitioning ownership.
• Answer accounts receivable phone/email inquiries and follow up until questions are resolved.
• Notify Sales Representatives and Managers of discrepancies between invoice and payment amounts for their specific accounts.
• Notify Sales Representatives and Managers when COD customers are unable to pay, therefore delivery not made.
• Process Supplier receivable payments.
• Prepare daily manual deposits, preparing tape to match all payments to actual deposit.
• Maintain two bank accounts; act as primary contact in all bank correspondence and communication.
• Process all 'Dock Bump' and Direct Accounts receivables; track back to original order, if necessary, to collect.
• Research customers' claims of invoice payment.
• Call and/or mail correspondence to customers as necessary in order to update accounts and collect overdue invoices, including invoice copies as needed.
• Maintain files for mobile deposit.
• Research/skip trace on delinquent accounts.
• Designate delinquent customers as 'on hold', and notify appropriate Sales Representatives and Managers.
• Coordinate with collection attorney on bad debts, providing any necessary documentation.
• Research and process charge backs, returns, and bad checks.
• Prepare Delinquent Account Reporting for Colorado Liquor compliance.
• Run and maintain 31-60 Day Reports, as required by State.
• Mail monthly statements to all customers.
• Train designated teammate as backup for Accounts Receivable Clerk.
• Track Fed Ex expenses.
• Assist with related special projects as required.
• Act as backup for Accounts Payable Clerk.
• Answer telephones as needed for backup.

Requirements

• Associate degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Crystal Reports, Microsoft Great Plains Business Management software, Microsoft Excel Spreadsheet, and Microsoft Word Processing software.

Benefits

• Competitive wages
• Potential for growth opportunities
• Excellent benefits package