Accounts Receivable Clerk (Part-time)

$45,760 - $52,000/Yr

Gates Gonter Guy Proudfoot & Muench

Part-time - Entry Level

Remote

Professional, Scientific, and Technical Services

About the position

Gates, Gonter, Guy, Proudfoot & Muench, LLP, an Irvine litigation law firm, is seeking an experienced Accounts Receivable Clerk to join our team on a part-time basis. This role is essential for preparing and executing accounting functions in a timely manner, ensuring that our financial operations run smoothly. The successful candidate will be responsible for maintaining excellent customer service by promptly responding to requests from attorneys and other staff members. This position requires a commitment of 5 hours per day, totaling approximately 25 hours per week, and will be performed remotely from California. As an Accounts Receivable Clerk, you will work closely with the Accounts Receivable Coordinator to ensure timely and routine collections. Your daily tasks will include posting all receipts, researching cash receipts, coding and posting of receipts, and preparing daily bank deposits. You will also be responsible for reconciling daily bank activity to cash receipts and generating accounting statements and reports. Maintaining organized and up-to-date financial records is crucial, as is effective communication with the internal billing department to resolve client account issues. Professionalism is key in this role, as you will be providing courteous customer service to employees, clients, and vendors. You will update and maintain account status in the accounting system and collaborate with the Accounts Receivable Coordinator and Billing Supervisor to gather necessary information for the payment of outstanding invoices. Additionally, you may be assigned special projects as needed, contributing to the overall efficiency of the accounting department.

Responsibilities

• Work closely with the Accounts Receivable Coordinator for timely and routine collections
• Post all receipts on a daily basis
• Research cash receipts, coding and posting of receipts
• Prepare daily bank deposit
• Reconcile daily bank activity to cash receipts
• Generate accounting statements and reports
• Organize and maintain up-to-date financial records
• Maintain close communication with internal billing department for effective resolution of client account issues
• Uphold professionalism by providing courteous customer service to employees, clients, and vendors
• Update and maintain account status in the accounting system
• Work with Accounts Receivable Coordinator and Billing Supervisor to obtain information required to facilitate the payment of outstanding invoices
• May be assigned to special projects, as needed

Requirements

• High School diploma or G.E.D. equivalent required
• Minimum 2 years of accounting experience in a law firm
• Effective interpersonal skills necessary for communication with all levels of firm personnel
• General understanding of accounting practices and principles
• Experience with law firm time and billing systems (Coyote Analytics preferred)
• Proficiency with Excel and Office
• Excellent communication and organizational skills
• Ability to work effectively with a team while being able to work independently
• Ability to maintain a high level of accuracy in preparing and entering financial data
• Ability to apply discretion and trust with confidential material