Accounts Receivable Clerk

Spectrum Marketing Companies - Manchester, NH

Full-time - Entry Level

Manchester, NH

Professional, Scientific, and Technical Services

About the position

Spectrum Marketing Companies is seeking an Accounts Receivable Clerk to join our dynamic accounting and finance team. This role is essential in supporting our expanding business operations. The Accounts Receivable Clerk will report directly to the Accounting Supervisor and will play a crucial role in managing billing and collections activities. The successful candidate will be responsible for ensuring the accuracy and timeliness of invoicing, account reconciliations, and problem resolution related to customer accounts. This position requires strong communication skills to effectively liaise with customers regarding billing issues and to collaborate with the sales and client success departments to maintain billing accuracy. In this role, the Accounts Receivable Clerk will review client accounts for any issues related to credit and collections, providing necessary analysis and reporting. The clerk will also be responsible for maintaining and updating customer accounts based on payment or contact information, tracking deductions and disputes, and processing ACH and EFT payments using Great Plains and other ERP systems. Additionally, the clerk will prepare weekly and monthly accounts receivable reports for sales and management, and serve as a backup for other finance team members as needed. Other accounting and administrative duties may be assigned as required. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently. Proficiency in accounting software, particularly Great Plains, and advanced skills in Microsoft Excel are essential for success in this position. An associate's degree is preferred, but candidates with significant related experience will also be considered. This position may require prolonged periods of sitting at a desk and working on a computer, as well as occasional lifting of up to 15 pounds.

Responsibilities

• Support billing and collections activities with account reconciliations, month end, problem resolution and reporting.
• Communicate with customers on billing issues and work with sales and client success department to ensure accuracy of billing.
• Review client accounts for issues with credit and collections, provide associated analysis and reporting, escalate issues as needed.
• Maintain and update customer accounts based on payment or contact information.
• Track deductions and disputes with customers.
• Process ACH and EFT payments from customers in Great Plains and other ERP systems.
• Ensure the timely and accurate invoicing of customers along with monthly statement generation.
• Prepare weekly and monthly accounts receivable reporting to sales and management.
• Serve as backup to other finance team members.
• Perform other accounting and admin related duties as assigned.

Requirements

• Strong interpersonal and communication skills.
• Ability to work independently.
• Proficiency with spreadsheets and in accounting software; experience with Great Plains is a plus.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Associate's degree preferred or significant related experience.

Nice-to-haves

• Bookkeeping/Accounting coursework or study.

Benefits

• Disability insurance
• Dental insurance
• 401(k)
• Vision insurance
• Life insurance
• Health insurance.