Hubbard Construction Company - Winter Park, FL

posted 2 months ago

Full-time - Mid Level
Winter Park, FL
1,001-5,000 employees
Construction of Buildings

About the position

Vinci Construction USA is seeking an Accounts Receivable Clerk to join our Accounting Department at Hubbard Construction Company, specifically supporting our Orlando Paving Company division. This is an hourly-rated skilled craft position that involves a variety of tasks related to accounts receivable in a fast-paced environment. The successful candidate will be responsible for billing and collections for three asphalt plants from our headquarters in Winter Park. The role requires a detail-oriented individual who can manage multiple tasks efficiently and effectively, ensuring timely and accurate billing of invoices to our customers. The Accounts Receivable Clerk will be tasked with resolving customer billing problems, filing notices to owners, liens, and sworn statements of accounts. Additionally, the position involves making outbound collection calls and emails for assigned accounts, preparing daily reconciliation and submission of deposit documentation to the central accounting team, and creating weekly A/R aging reports. The clerk will also respond to customer requests for lien releases, invoices, ticket copies, or statements, and will be responsible for processing credit applications for review by the division controller. Candidates should have experience with computerized billing software, with SAP experience being a plus. Proficiency in MS 365, including Outlook, Word, and Excel, is required. The position operates during standard office hours from 8:00 am to 5:00 pm, Monday through Friday, and may include other office duties as assigned. This role is not entry-level and requires previous experience as an Accounts Receivable Clerk, along with a high school diploma or GED. The physical demands of the job include the ability to sit for prolonged periods, talk and hear effectively, operate standard office equipment, and navigate the office environment. The work environment is predominantly indoors, and the company promotes a Drug-Free Workplace while being an equal opportunity employer.

Responsibilities

  • Ensure timely efficient billing of invoices weekly to our customers
  • Resolve customer billing problems
  • Filing of notice to owners, liens and sworn statements of accounts
  • Make outbound collection calls/emails for assigned accounts as necessary
  • Prepare daily reconciliation and submission of deposit documentation to central accounting team
  • Create A/R aging report weekly
  • Respond to customer requests for lien releases, invoices, ticket copies, or statements
  • Processing of credit applications for review by division controller
  • Perform other office duties as assigned and requested

Requirements

  • Demonstrable previous experience as an Accounts Receivable Clerk
  • High school diploma or general education degree (GED) preferred
  • Ability to understand work directions and communicate effectively with job site supervisors and fellow employees
  • Two (2) years of office-related duties and experience
  • Computerized billing software experience required (SAP experience a plus)
  • Proficiency with MS 365 to include Outlook, Word and Excel
  • Well organized and detail-oriented
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