Accounts Receivable Clerk

$45,000 - $60,000/Yr

Megalabs - Miami, FL

Full-time - Entry Level

Miami, FL

About the position

We are a multinational company with over 32 years in the market, yet we remain entrepreneurial, dynamic, and constantly exploring new business opportunities. We're seeking a detail-oriented, flexible, and adaptable professional to join our Finance team as an Accounts Receivable Coordinator located in Glenvar Heights, Miami, FL. This full-time position reports to the Finance Manager and is crucial for managing and maintaining the company's incoming payments. The Accounts Receivable Specialist will ensure that all receivables are recorded and collected promptly and accurately, requiring strong attention to detail, organizational skills, and effective communication with clients and internal departments. The primary responsibilities of the Accounts Receivable Specialist include invoice management, where the individual will prepare, issue, and process invoices according to company practices, ensuring accuracy in amounts and billing details. The role also involves payment processing, where the specialist will record and apply payments received from customers in the accounting system, reconcile accounts receivable ledgers, and manage the collection of overdue accounts while resolving discrepancies with customers. Additionally, the specialist will be responsible for reporting, preparing regular reports on receivables status and aging, and assisting in month-end closing activities related to accounts receivable. Customer relations are also a key aspect of this role, as effective communication with customers regarding account status and payment arrangements is essential. The specialist will address and resolve customer inquiries and disputes related to billing and payments, while also collaborating internally with sales and finance teams to ensure accurate billing and timely resolution of issues. Compliance and record-keeping are critical, as the specialist will maintain accurate records of all receivables-related transactions and ensure compliance with company policies, procedures, and regulations.

Responsibilities

• Prepare, issue, and process invoices according to company practices.
• Ensure accuracy of all invoices, reflecting the correct amounts and billing details.
• Follow up on outstanding invoices, ensuring prompt payment.
• Record and apply payments received from customers in the accounting system.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Manage the collection of overdue accounts and work with customers to resolve discrepancies.
• Prepare regular reports on receivables status and aging.
• Assist in month-end closing activities related to accounts receivable.
• Communicate effectively with customers regarding account status and payment arrangements.
• Address and resolve customer inquiries and disputes related to billing and payments.
• Work closely with the sales and finance teams to ensure accurate billing and timely resolution of issues.
• Coordinate with other departments to streamline the invoicing and collection process.
• Maintain accurate and complete records of all receivables-related transactions.
• Ensure compliance with company policies, procedures, and regulations.

Requirements

• Undergoing studies in Accounting, Finance, or a related field.
• Proven experience as an Accounts Receivable Specialist or similar role.
• Familiarity with accounting software (Microsoft Dynamics or NetSuite).
• Experience with ERP systems is beneficial.
• Strong numerical aptitude and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to manage multiple tasks simultaneously.