Accounts Receivable Clerk

Peters Of Nashua - Nashua, NH

Full-time

Hybrid - Nashua, NH

About the position

The Accounts Receivable Clerk is responsible for managing and processing incoming payments, maintaining accurate records of transactions, and resolving discrepancies in a timely manner. This role plays a critical part in ensuring the company's cash flow by collecting and applying customer payments and handling all associated administrative duties with precision and efficiency. The position requires a detail-oriented individual who can work independently and collaboratively with other departments to ensure smooth operations in the accounts receivable process. In this role, the clerk will be tasked with processing incoming payments accurately, which includes recording payments from customers via checks, credit cards, wire transfers, or other payment methods in the company's accounting system. The clerk will also be responsible for generating and sending invoices to customers in a timely manner, ensuring accuracy in billing amounts and payment terms. Regular reconciliation of customer accounts is essential to ensure accurate application of payments, credits, and adjustments. Monitoring aging receivables is another key responsibility, where the clerk will review the accounts receivable aging report, follow up on past due accounts, and contact customers to ensure timely payment. The role also involves investigating and resolving any payment issues, discrepancies, or customer inquiries related to billing or account balances. Maintaining accurate and up-to-date filing of all relevant documentation, including receipts, payment records, and correspondence with customers, is crucial for this position. Collaboration with other departments, such as sales and customer service, is necessary to resolve billing issues, clarify terms, and address any customer-related concerns. Additionally, the clerk will assist with the month-end close process by providing reports and supporting the accounting team to ensure accurate recording of revenues and receivables. Compliance with company policies, accounting standards, and relevant regulations is expected, along with performing other administrative and financial tasks as assigned.

Responsibilities

• Process Incoming Payments: Accurately record payments from customers via checks, credit cards, wire transfers, or other payment methods in the company's accounting system.
• Invoice Management: Generate and send invoices to customers in a timely manner, ensuring accuracy in billing amounts and payment terms.
• Customer Account Reconciliation: Regularly reconcile customer accounts to ensure accurate application of payments, credits, and adjustments.
• Monitor Aging Receivables: Review the accounts receivable aging report, follow up on past due accounts, and contact customers to ensure timely payment.
• Resolve Discrepancies: Investigate and resolve any payment issues, discrepancies, or customer inquiries related to billing or account balances.
• Maintain Records: Ensure accurate and up-to-date filing of all relevant documentation, including receipts, payment records, and correspondence with customers.
• Coordinate with Other Departments: Collaborate with the sales and customer service departments to resolve billing issues, clarify terms, and address any customer-related concerns.
• Assist with Month-End Close: Provide reports and support the accounting team during the month-end close process, ensuring accurate recording of revenues and receivables.
• Compliance: Ensure adherence to company policies, accounting standards, and relevant regulations.
• Additional Duties: Perform other administrative and financial tasks as assigned.

Requirements

• Education: High School Diploma or GED required; Associate's Degree in Accounting, Finance, or a related field preferred.
• Experience: At least 1-2 years of experience in an accounts receivable or general accounting role.
• Skills: Proficient in Microsoft Office Suite, particularly Excel.
• Experience with accounting software (e.g., CDK, QuickBooks, or similar) is highly desirable.
• Strong organizational and time management skills.
• Excellent communication skills and customer service orientation.
• Attention to detail and accuracy in data entry and processing.
• Ability to work independently and within a team.