Accounts Receivable Clerk

Northside Ford - San Antonio, TX

Full-time

San Antonio, TX

Motor Vehicle and Parts Dealers

About the position

The Accounts Receivable Clerk is responsible for recording payments to customer accounts and maintaining accurate accounts receivable records. This role involves taking appropriate collection actions on accounts that are more than 30 days old, as well as reconciling and depositing all monies received by the dealership. The clerk will be tasked with reconciling and depositing service and parts receipts, including charge cards, on a daily basis. They will also be responsible for receiving all monies from vehicle sales, checking for any money due, and providing drafts for dealer signatures. In addition to these duties, the Accounts Receivable Clerk will enter finalized cash receipts and update the accounts receivable ledger by customer. They will file all cash receipt records, check stubs, and bank receipts, and prepare cash deposits while filling out the cash control sheet daily. Monthly, the clerk will prepare accounts receivable statements and perform background checks on credit applications, giving approvals for current charges. Daily credit card deposits will be processed, and the clerk will research and handle chargebacks, returns, and bad checks. The role also includes answering accounts receivable phone calls and following up on inquiries, posting dealer payment statements, reconciling schedules, and cross-training others for this position as directed by management. The clerk may also fill in for other administrative positions as needed and assist with related special projects. Maintaining a professional appearance and a neat work area is essential for this position.

Responsibilities

• Reconciles and deposits service and parts receipts, including charge cards, on a daily basis.
• Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Files all cash receipt records, check stubs, and bank receipts.
• Prepares cash deposits and fills out the cash control sheet daily.
• Reconciles statements and follows up collections as necessary.
• Prepares accounts receivable statements monthly.
• Performs background checks on credit applications.
• Gives approvals for current charges.
• Processes daily credit card deposits.
• Researches and processes charge backs, returns, and bad checks.
• Answers accounts receivable phone calls and follows up on inquiries.
• Posts dealer payment statement.
• Reconciles schedules.
• Cross-trains others for this position as directed by management.
• Fills in for other administrative positions as needed and directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.

Requirements

• High school diploma or general education degree (GED).
• Three to five years of related experience in accounts receivable or a similar field.
• Proficient in Microsoft Excel, Word, and Outlook.
• Proficient in ten key by touch.
• Comprehends accounting principles of credits and debits including research and reconciliations.