Accounts Receivable Clerk

Pine Environmental Services - Windsor, NJ

Full-time - Entry Level

Windsor, NJ

Rental and Leasing Services

About the position

The Accounts Receivable Clerk position at Pine Environmental Services is a full-time role that reports directly to the Accounting Manager. The primary purpose of this position is to research and validate customer invoices, particularly focusing on deductions, chargebacks, and collections. The successful candidate will be responsible for identifying invalid claims made by customers and resolving these issues in a timely manner. This role requires a keen attention to detail and the ability to apply deductions approval, as well as manage the collection of any money due and payables related to unauthorized deductions. In this role, the Accounts Receivable Clerk will assist in various functions including cash posting, customer service, and sales support, particularly in deciphering chargebacks deducted by customers. The clerk will manage credits associated with accrued customer allowances and maintain spreadsheets to track these transactions. A significant part of the job involves identifying chargebacks that occur consistently to help resolve customer accounts effectively. The position is set in a high-volume environment, requiring the clerk to work diligently while adhering to departmental goals and standards. The ideal candidate will have familiarity with collections for a diverse customer base, ranging from small to large organizations. They will also be expected to identify efficiencies and cost-saving processes to present to management. Strong verbal communication skills are essential, as the clerk will need to research and resolve any billing disputes and discrepancies. Additionally, the clerk will create and update internal reports to assist in the periodic analysis of the company's accounts receivable assets and analyze accounts or invoices that may need to be considered for write-off or bad debt.

Responsibilities

• Research and validate customer invoices regarding deductions, chargebacks, and collections.
• Identify invalid claims taken by customers and resolve them in a timely manner.
• Apply deductions approval and manage collections of any money due.
• Assist Accounts Receivable, cash posting, customer service, and sales support in deciphering chargebacks.
• Manage credits associated with accrued customer allowances and maintain spreadsheets.
• Identify chargebacks taken on a consistent basis to assist in resolving customer accounts.
• Work diligently in a high-volume environment while keeping with departmental goals and standards.
• Familiarity with collections for a customer base ranging from small to large organizations.
• Identify efficiencies and cost-saving processes to present to management.
• Communicate effectively to research and resolve billing disputes and discrepancies.
• Create and/or update internal reports for periodic analysis of accounts receivable assets.
• Analyze and present accounts or invoices for potential write-off or bad debt.

Requirements

• Minimum of 1-3 years of experience in Accounts Receivable.
• Experience in general accounting, A/P, A/R clerical, and/or entry-level accountant positions.
• Ability to pick up tasks quickly, stay organized, and be forward-thinking.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team, demonstrating self-motivation and adaptability.
• Ability to learn new techniques and perform multiple tasks simultaneously while keeping accurate records.
• Prior accounting experience is preferred.
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent combination of education and experience.

Nice-to-haves

• Experience in a high-volume accounts receivable environment.
• Familiarity with accounting software and tools.