David Dodge - Glen Mills, PA
posted 4 months ago
We are hiring a full-time Accounts Receivable Clerk to join our team at David Dodge LLC. The primary responsibility of this role is to accurately record payments to customer accounts and maintain all accounts receivable records. The Accounts Receivable Clerk will take appropriate collection actions on accounts that are more than 30 days old and will be responsible for reconciling and depositing all monies received by the dealership. This position is crucial for ensuring that our financial records are accurate and up-to-date, which in turn supports the overall financial health of the dealership. The essential duties of the Accounts Receivable Clerk include reconciling and depositing service and parts receipts, including charge cards, on a daily basis. The clerk will also receipt all monies received from vehicle sales, factory receivables, warranties, and checks for money due, while updating the reporting systems accordingly. It is important for the clerk to enter finalized cash receipts and update the accounts receivable ledger by customer. Additionally, the clerk will scan all cash receipt records, deposits, check stubs, bank receipts, and any other relevant items to maintain organized records. The role also involves preparing cash deposits and filing 8300 forms when applicable, reconciling statements, and following up on collections as necessary. The Accounts Receivable Clerk will prepare accounts receivable statements monthly, process daily credit card deposits, and research and process chargebacks, returns, and bad checks. The clerk will be responsible for pulling original vehicle invoices for payoff by the office manager and passing trade payoffs to the office manager. Answering accounts receivable phone calls and following up on inquiries is also part of the job, along with updating customers' account information and maintaining a monthly holdback list for the office manager. Furthermore, the clerk will input new vehicles into the computer system as directed by the office manager, report sold units through the factory reporting system, and maintain accurate delivery records. Daily posting of fuel credits and reconciliation of the fuel schedule are also required. The Accounts Receivable Clerk will cross-train others for this position as directed by management and may fill in for other administrative positions as needed. The role may also involve assisting with related special projects as required, while maintaining a professional appearance and a neat work area.