Accounts Receivable Clerk

$40,952 - $61,427/Yr

Prairie State College - Chicago Heights, IL

Full-time - Entry Level

Chicago Heights, IL

Educational Services

About the position

The Accounts Receivable Clerk at Prairie State College is a full-time position that operates under general supervision to perform various clerical functions related to accounts receivable. This role is essential in managing the financial transactions of the college, including processing refunds, payments, and all collection activities. The clerk will be responsible for maintaining accurate records of tuition and fee payments, responding to inquiries regarding student accounts, and ensuring that all financial transactions are processed efficiently and accurately. In this position, the clerk will receive and record payments, process checks, and manage refund files. They will also handle receivables invoices and post ACH payments to the appropriate accounts. The role requires assigning general ledger account coding to deposits and maintaining deposit files to ensure accurate financial reporting. Additionally, the clerk will prepare invoices for agency receivables, monitor client and sponsor payments, and act as a liaison between the college and outside sponsors to facilitate smooth financial operations. The Accounts Receivable Clerk will also prepare student accounts for collection agency submission, record payments received from collection agencies, and manage the write-off process for delinquent accounts. They will maintain bankruptcy files and update student accounts with relevant bankruptcy information. The clerk will verify discrepancies and resolve billing issues, ensuring that all client inquiries are addressed promptly. Furthermore, they will reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted, contributing to the overall financial integrity of the college. This position may also involve cashiering duties in the event of personnel shortages and requires the clerk to stay updated on job knowledge through participation in educational opportunities. The work environment is primarily sedentary, with the employee subject to indoor work conditions, and may involve lifting or moving objects weighing up to 10 pounds occasionally.

Responsibilities

• Receives and records tuition and fee payments, responds to student account inquiries, processes checks, processes refund files, processes receivables invoices, posts ACH payments to the proper account, maintains and reconciles petty cash drawer.
• Assigns general ledger account coding to deposits and maintains deposit files.
• Prepares invoices for all agency receivables, monitors client and sponsor payments, maintains related files, and acts as liaison between the college and outside sponsors.
• Prepares student accounts to send to collection agency, records payments on those accounts received from our collection agencies, performs write off process related to collecting on delinquent accounts in a timely manner, and acts as liaison between the college and our collection partners.
• Maintains bankruptcy files and updates student accounts with bankruptcy information.
• Verifies discrepancies and resolves clients' billing issues.
• Facilitates payment of invoices due by sending bill reminders and contacting clients.
• Reconciles the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Performs other duties as required or assigned within the scope of the department, consistent with the role of this position, will include cashiering in the event of a personnel shortage.
• Updates job knowledge by participating in educational opportunities.

Requirements

• High school diploma or GED.
• One year of general clerical experience.
• Demonstrated ability to operate 10-key adding machine and proficient in Microsoft Office, including Word and Excel.
• Demonstrated oral and written communication skills necessary to interface with all levels of management and our partner agencies.
• Must be detail oriented and focused upon the accuracy required to maintain student accounts.

Nice-to-haves

• One year of accounting clerical experience.
• Previous experience with Ellucian Colleague.