Accounts Receivable Clerk

$34,362 - $45,760/Yr

Petrosoft - Pittsburgh, PA

Full-time

Pittsburgh, PA

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Accounts Receivable Clerk at Petrosoft LLC is responsible for performing a variety of accounts receivable functions that are essential to the financial operations of the company. This role involves billing, processing invoices, collecting payments, and maintaining accurate records. The clerk will set up credit and collection processes, run credit checks, and establish credit terms for customers. A key aspect of this position is to improve and implement collection processes to ensure timely payments and maintain healthy cash flow for the organization. In this role, the Accounts Receivable Clerk will ensure that customers are billed correctly according to the sales contract. This includes using quotes and purchase orders to verify the accuracy of records. The clerk will receive completed sales orders from the sales team and verify the accuracy and completeness of all required information, including pricing, discounts, and shipping charges. The clerk will also code sales orders with account numbers and keypunch them into the computerized accounts receivable system. Daily tasks will include printing billing invoices and mailing them to customers, as well as printing monthly statements. The clerk will maintain accounts receivable invoice records, sales reports, open and aging reports, and journals. Additionally, the clerk will receive checks, prepare deposit slips, and update aged receivables for unpaid balances. Monthly totals of sales distribution, sales history, returns, allowances, and cash receipts will also need to be verified. The Accounts Receivable Clerk will coordinate with the Accounts Receivable Manager and Assistant Controller to ensure smooth operations and will communicate with customers regarding their billing inquiries and assist with collections as needed. Other accounting duties may be assigned as required.

Responsibilities

• Sets up credit and collection processes.
• Runs credit checks and sets up credit terms.
• Implements and improves collection processes.
• Ensures accurate billing according to sales contracts.
• Verifies accuracy and completeness of sales orders.
• Codes sales orders with account numbers and keypunches them into the system.
• Prints billing invoices daily and mails them to customers.
• Prints monthly statements and sends them to customers.
• Maintains accounts receivable invoice records and sales reports.
• Receives checks and prepares deposit slips.
• Updates and reviews aged receivables for unpaid balances.
• Verifies monthly totals of sales distribution and cash receipts journal.
• Coordinates closing with Accounts Receivable Manager and Assistant Controller.
• Communicates with customers regarding billing and assists with collections.
• Completes other accounting duties as requested.

Requirements

• Previous work experience in an office environment.
• Comprehensive experience as an Accounts Receivable Clerk.
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP).
• Basic math skills for handling invoices and payments.
• Intermediate computer skills, including proficiency in Microsoft Office Suite.
• Excellent phone etiquette and communication skills.
• Strong time management skills to meet deadlines.

Nice-to-haves

• Knowledge of high-volume collections and credit authorization procedures.
• Experience with billing procedures and practices.