Accounts Receivable Clerk

Corporate Coverage - Chicago, IL

Full-time - Entry Level

Chicago, IL

1-10 employees

Merchant Wholesalers, Durable Goods

About the position

Corporate Coverage LLC is seeking an experienced Accounts Receivable Clerk to join our corporate office in Chicago. This full-time position operates Monday through Friday from 8 AM to 5 PM. The Accounts Receivable Clerk will play a crucial role in managing the financial transactions related to our services, which focus on the effective and cost-efficient removal, collection, and recovery of waste and recyclables. The ideal candidate will have a strong background in accounts receivable and a commitment to maintaining accurate financial records while ensuring compliance with regulatory requirements. In this role, the Accounts Receivable Clerk will be responsible for generating and sending invoices to customers, ensuring that all invoices are accurate and compliant with customer-specific requirements. The position also involves monitoring and tracking customer payments, following up with customers to ensure timely payments, and applying payments accurately to the corresponding invoices in the accounting system. Building and maintaining positive relationships with customers is essential, as the clerk will need to communicate regarding billing inquiries and payment arrangements. The Accounts Receivable Clerk will also conduct periodic reconciliations of customer accounts, monitor the aging of accounts receivable, and initiate collection activities for overdue accounts. This includes generating reports and conducting analyses to provide insights into accounts receivable performance and cash flow projections. The role requires resolving customer disputes related to invoicing and processing refunds or credits when applicable. Additionally, the clerk will maintain organized records of invoices, payments, and correspondence, and assist with audits by providing necessary documentation.

Responsibilities

• Generating and sending invoices to customers for products or services provided by the company.
• Monitoring and tracking customer payments, following up to ensure timely payments.
• Recording and posting customer payments to the company's accounting system.
• Building and maintaining positive relationships with customers regarding billing inquiries and payment arrangements.
• Reconciling customer accounts to ensure records match and resolving discrepancies.
• Monitoring the aging of accounts receivable to identify overdue accounts and prioritize collection efforts.
• Initiating collection activities for overdue accounts, including sending letters and making collection calls.
• Generating reports and conducting analyses on accounts receivable performance and cash flow projections.
• Resolving customer disputes related to invoicing, pricing, or billing issues.
• Processing customer refunds or credits and ensuring proper documentation and approval.
• Preparing and reviewing aging reports to identify past-due accounts and potential collection issues.
• Maintaining detailed records of customer invoices, payments, correspondence, and collection efforts.
• Assisting with internal and external audits by providing documentation related to accounts receivable transactions.

Requirements

• High degree of accuracy and attention to detail.
• Ability to problem solve and pick things up quickly.
• Five+ years experience in accounts receivable/payable.
• Efficient data entry skills, along with a knack for numbers.
• Experience with Excel spreadsheets and accounting software.
• Ability to work well in a high volume, deadline-oriented environment.
• Working knowledge of Microsoft Office products: Excel, Outlook.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Life insurance
• Short Term Disability insurance (employee paid)