J.M. Equipment Co. - Manteca, CA
posted 2 months ago
The Accounts Receivable/Collections Administrator at J.M. Equipment Company, Inc. is responsible for ensuring that all company payments for goods and services are received and accurately recorded. This role is crucial in maintaining the financial health of the organization by managing the accounts receivable process with exceptional attention to detail. The administrator will process all incoming payments in compliance with established financial policies and procedures, ensuring that transactions are handled efficiently and accurately. In this position, the administrator will perform day-to-day financial transactions, which include verifying, classifying, computing, posting, and recording accounts receivable data. They will prepare bills, invoices, and bank deposits, and reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. The role also involves verifying posting discrepancies and resolving clients' payment issues, which requires strong problem-solving skills and the ability to communicate effectively with customers. The administrator will review and facilitate daily invoices and monthly statements, generate financial statements and reports detailing accounts receivable status, and conduct credit investigations of customers and potential customers. Monitoring receivables and collections, providing updates to management, and analyzing delinquent accounts are also key responsibilities. The administrator will negotiate payment programs with delinquent customers and identify accounts that require collection agency or legal actions, coordinating these efforts with third-party contractors. Additionally, the role includes reviewing requests for credit overrides, enforcing the company's credit policy, reconciling short-pays and inaccurate payments, and maintaining accurate accounts. The administrator will also manage bad debt and bad debt recovery records, ensuring that the credit department's filing system is organized and up to date. Other duties may be assigned as required, making this a dynamic and essential role within the company.