Accounts Receivable/Collections Administrator

$41,600 - $45,760/Yr

J.M. Equipment Co. - Manteca, CA

Full-time - Entry Level

Manteca, CA

Motor Vehicle and Parts Dealers

About the position

The Accounts Receivable/Collections Administrator at J.M. Equipment Company, Inc. is responsible for ensuring that all company payments for goods and services are received and accurately recorded. This role is crucial in maintaining the financial health of the organization by managing the accounts receivable process with exceptional attention to detail. The administrator will process all incoming payments in compliance with established financial policies and procedures, ensuring that transactions are handled efficiently and accurately. In this position, the administrator will perform day-to-day financial transactions, which include verifying, classifying, computing, posting, and recording accounts receivable data. They will prepare bills, invoices, and bank deposits, and reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. The role also involves verifying posting discrepancies and resolving clients' payment issues, which requires strong problem-solving skills and the ability to communicate effectively with customers. The administrator will review and facilitate daily invoices and monthly statements, generate financial statements and reports detailing accounts receivable status, and conduct credit investigations of customers and potential customers. Monitoring receivables and collections, providing updates to management, and analyzing delinquent accounts are also key responsibilities. The administrator will negotiate payment programs with delinquent customers and identify accounts that require collection agency or legal actions, coordinating these efforts with third-party contractors. Additionally, the role includes reviewing requests for credit overrides, enforcing the company's credit policy, reconciling short-pays and inaccurate payments, and maintaining accurate accounts. The administrator will also manage bad debt and bad debt recovery records, ensuring that the credit department's filing system is organized and up to date. Other duties may be assigned as required, making this a dynamic and essential role within the company.

Responsibilities

• Process all incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables' data.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify posting discrepancies and resolve clients' payment issues.
• Review/facilitate daily invoices and monthly statements.
• Generate financial statements and reports detailing accounts receivable status.
• Review credit applications and establish new accounts for customers.
• Conduct credit investigations of customers and potential customers.
• Monitor receivables, collections, and provide updates of receivables to management.
• Analyze and call delinquent accounts.
• Negotiate payment programs with delinquent customers.
• Identify accounts requiring collection agency or legal actions and coordinate collections with third-party contractors.
• Review requests for credit overrides and enforce the company's credit policy.
• Reconcile short-pays and inaccurate payments and maintain accurate accounts.
• Maintain bad debt and bad debt recovery records, scan/file/maintain credit department filing system.

Requirements

• High School Diploma or equivalent required.
• Three years of basic bookkeeping principles/cash application experience preferred.
• Accounting/Bookkeeping degree preferred.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook required.
• Proper English grammar, spelling, and punctuation skills required.
• Possess problem-solving and time management skills.
• Excellent research and record-keeping skills.
• A keen eye for detail and the ability to work independently with accuracy.
• Ability to articulate effectively with customers and co-workers.
• Valid California Driver's License and ability to be insured on the company's policy.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Employee discount
• Life insurance
• Paid sick time