Accounts Receivable Coordinator

Westminster College - Fulton, MO - Fulton, MO

Full-time - Entry Level

Fulton, MO

About the position

The Accounts Receivable Coordinator at Westminster College is responsible for managing all activities related to student and fraternity accounts receivable. This role involves preparing documentation, performing data entry for charges and credits, monitoring financial aid, finalizing billing procedures, and assisting with cashiering functions in the Business Office. The position requires strong analytical skills and proficiency in Microsoft Excel, along with excellent communication abilities to interact with students, parents, and various personnel levels.

Responsibilities

• Maintain the college's accounts receivable activities by preparing documentation and performing data entry for charges and credits to student and fraternity accounts.
• Monitor financial aid applications and finalize billing procedures.
• Prepare monthly billing and discuss accounts with parents and students.
• Calculate and prepare weekly student refund checks.
• Handle 3rd party billing, 1098T processing, and assist in the preparation of 1042-S and return of Title IV funds.
• Assist in Business Office cashiering by preparing receipts, recording funds received, and preparing bank deposits.
• Develop, manage, and maintain all accounts receivable modules in Jenzabar and related software.
• Assist in the preparation of the annual audit by providing necessary documents and reports.
• Maintain fraternity billing and prepare monthly check requests for fraternity houses.
• Responsible for collections from students and former students.
• Make presentations to students regarding charges and federal forms.

Requirements

• High School diploma or GED required.
• Two years of prior accounts receivable experience desired.
• Prior experience working in higher education preferred.
• Experience working with diverse populations.
• Exceptional analytical skills.
• Proficient in Microsoft Excel.
• Detail-oriented with excellent communication skills, both written and verbal.
• Ability to work independently and prioritize workload.
• Experience with computerized accounting and payment processing systems.
• Demonstrated ability to work effectively in a fast-paced, team environment.
• Strong service orientation and ability to handle sensitive information.

Benefits

• Medical, dental, and vision options
• Health Savings Account and/or Flex Spending Account
• Short-term disability, Hospitalization, Accident, and Critical Illness options
• Stand-alone Employee Assistance Program (EAP)
• Life, AD&D, and long-term disability insurance
• Retirement 403(b) plan
• Tuition remission or exchange programs
• Sick and vacation time
• Paid holidays (15+ each year)