Accounts Receivable Coordinator

Afs - Shreveport, LA

Full-time - Entry Level

Shreveport, LA

1-10 employees

Support Activities for Transportation

About the position

The Accounts Receivable Coordinator plays a crucial role in ensuring the financial and administrative operations of the company run smoothly and accurately. This position is responsible for a variety of tasks that contribute to the effective management of accounts receivable, including processing payments, issuing credit memos, and maintaining accurate financial records. The coordinator will handle financial transactions for over 350 clients, ensuring that all payments are posted correctly and that any discrepancies are addressed promptly. This role requires a keen attention to detail and the ability to manage multiple tasks efficiently. In addition to processing payments, the Accounts Receivable Coordinator will be responsible for making necessary adjustments to freight bills and ensuring that all required documentation is attached and filed appropriately. The coordinator will also prepare credit memo requests for commissions and enter approved credit memos into the system. Communication is a key aspect of this role, as the coordinator will need to contact clients regarding skipped payments and respond to inquiries from various stakeholders, including account managers and auditors. The position also involves balancing daily financial sheets, sending reports to accounts payable, and assisting with the monthly filing of cash receipts. The coordinator will play a supportive role in the audit process by gathering necessary information and may also assist with accounts payable tasks as needed. This multifaceted role requires a strong understanding of bookkeeping procedures and the ability to work collaboratively with colleagues to resolve complex payment issues.

Responsibilities

• Printout DD's & wire payments
• Post check, DD's & wire payments for 350+ clients
• Make required adjustments to freight bills
• Issue credit memos for freight charges
• Ensure proper backup is attached and filed with corresponding credit memo for freight charges
• Prepare credit memo requests for commissions
• Enter approved credit memos for commissions
• Ensure proper backup is attached and filed with corresponding credit memo for commissions
• Contact clients regarding skipped payments and provide documentation as needed
• Answer questions and concerns from clients, account managers, auditors, claims and sales regarding client accounts, freight bills, commissions, etc.
• Post all truckload and International payments
• Balance the AFS and AFS Advantage daily sheets
• Send necessary reports to accounts payable to balance and print checks
• Notify accounts payable of any bills that need to be deselected
• Assist co-workers in resolving issues with complicated client payment/deduction concerns, balancing, correcting errors
• Provide necessary information for Collections, assist further as needed
• Monthly, file away previous month cash receipts
• Yearly, assist with gathering information for the audit
• Set up ACH payments, print freight payment, truckload, international and operating checks, balance freight payment, truckload and international payables as needed
• Set up client draft ACH's and provide necessary information to required parties, balance open freight bill, download and post Canadian payments as needed
• Truckload and international billing as needed

Requirements

• Knowledge of office administration and bookkeeping procedures
• Knowledge of accounts receivable and maintaining general ledgers
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Bookkeeping skills
• Analytical and problem solving skills
• Decision making skills
• Very effective organizational skills
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level
• Ability to sort, check, count, and verify numbers
• Ability to multi-task, prioritize and work efficiently
• Good mathematical background
• Ability to listen, communicate (written and verbal), excellent grammar, and spelling and proofreading skills
• High School Diploma or GED required
• Associates Degree preferred; two or more years of related experience and/or training