Accounts Receivable Coordinator

Westminster College - Fulton, MO

Full-time - Entry Level

Fulton, MO

Educational Services

About the position

The Accounts Receivable Coordinator at Westminster College is responsible for managing all activities related to student and fraternity accounts receivable, ensuring accurate billing and financial processes. This role involves data entry, documentation preparation, and providing assistance to the Business Office cashiering. The coordinator plays a crucial role in maintaining financial records, processing refunds, and supporting the annual audit, all while fostering a supportive environment for students and staff.

Responsibilities

• Maintain the college's accounts receivable activities by preparing documentation and performing data entry for charges and credits to student and fraternity accounts.
• Monitor financial aid applications and finalize billing procedures, preparing monthly billing and discussing accounts with parents and students.
• Calculate and prepare weekly student refund checks.
• Handle 3rd party billing, 1098T processing, and assist in the preparation of 1042-S and return of Title IV funds.
• Assist Business Office cashiering by preparing receipts, recording funds received, and preparing bank deposits.
• Develop, manage, and maintain all accounts receivable modules in Jenzabar and related software.
• Assist in the preparation of the annual audit by providing necessary documents and reports.
• Maintain fraternity billing and prepare monthly check requests for fraternity houses.
• Responsible for collections from students and former students.
• Make presentations to students regarding charges and federal forms.

Requirements

• High School degree or equivalent required.
• Two years of prior accounts receivable experience desired.
• Prior experience working in higher education preferred.
• Experience working with diverse populations.
• Exceptional analytical skills.
• Proficient in Microsoft Excel.
• Detail oriented with excellent communication skills, both written and verbal.
• Willingness to take on new initiatives and work independently.
• Ability to prioritize workload and handle sensitive information.

Benefits

• Medical, dental, and vision options
• Health Savings Account and/or Flex Spending Account
• Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness
• Stand-alone EAP program
• Life, AD&D, and long-term disability
• Retirement 403(b) plan
• Tuition remission or exchange programs
• Sick and Vacation time
• Paid Holidays (15+ each year)