Accounts Receivable Coordinator

$55,000 - $81,000/Yr

Binding Minds - San Diego, CA

Full-time

San Diego, CA

Administrative and Support Services

About the position

The Accounts Receivable Coordinator position is a full-time role based in San Diego, CA, offering a salary range of $55,000 to $81,000 per year. This position is critical in managing the financial operations related to client accounts, ensuring that all receipts are accurately applied and that the firm maintains a healthy cash flow. The coordinator will be responsible for applying domestic client receipts and monitoring unapplied receipts, collaborating closely with billing and collections staff to resolve any discrepancies. Reporting on client collection activity to firm management is a key responsibility, providing insights into the firm's financial health and client payment behaviors. In addition to managing receipts, the Accounts Receivable Coordinator will administer the credit card acceptance program and oversee the unclaimed property program for cash receipts and client retainer deposits. This role also includes managing the staff receivables program, which involves tracking and reconciling amounts owed by staff members. The coordinator will assist with the month-end financial closing process and the annual financial audit, ensuring that all financial records are accurate and up-to-date. Updating process documentation for Accounts Receivable and Client Trust operations is also a vital part of this role, ensuring compliance with firm operations, policies, and procedures. The ideal candidate will have a strong background in accounting or finance, with a Bachelor’s degree in a related field and at least five years of accounting experience. Demonstrated career progression is essential, along with proficiency in Microsoft Office Suite. Experience in an Am Law 100 law firm and familiarity with the Elite 3E financial system are preferred, as is knowledge of State Bar regulations regarding client trust accounts. This position requires a detail-oriented individual who can manage multiple tasks efficiently and effectively, contributing to the overall financial success of the firm.

Responsibilities

• Apply domestic client receipts.
• Monitor unapplied receipts and work with billing and collections staff to apply.
• Report on client collection activity to firm management.
• Administer the credit card acceptance program.
• Administer the unclaimed property program for cash receipts and client retainer deposits.
• Administer the staff receivables program.
• Assist with the month-end financial closing process and the annual financial audit.
• Update process documentation for Accounts Receivable and Client Trust operations.
• Comply with and understand Firm operations, policies, and procedures.

Requirements

• B.A. or B.S. in Accounting or Finance.
• 5 years of accounting experience.
• Demonstrated career progression.
• Proficiency in Microsoft Office Suite.
• 4 years of experience with 3E/Elite financial systems (Required).
• 4 years of experience in a Top 100 Law Firm (Required).

Nice-to-haves

• Am Law 100 law firm experience is preferred.
• Elite 3E financial system experience is preferred.
• Familiarity with State Bar regulations on client trust accounts is preferred.