Young Harris College - Young Harris, GA
posted 4 months ago
The Accounts Receivable & Front Office Coordinator at Young Harris College plays a vital role in the financial operations of the institution. This position is responsible for greeting faculty, staff, students, and visitors, providing them with necessary information, and assisting the CFO/Controller and Assistant Controller with various bookkeeping tasks and journal entries. The coordinator will monitor the student accounts receivable system to ensure accuracy and timely submission of account information for payment. Additionally, the role involves receipting all incoming payments and relieving officials of clerical work and minor administrative tasks. The essential duties include greeting individuals and directing them to the appropriate personnel, answering accounts receivable inquiries, and managing the daily opening of accounts receivable mail. The coordinator will also research and verify system-generated charges and financial aid transactions for accuracy. Responsibilities extend to emailing student account information, collecting unpaid balances, and billing third-party vendors for tuition payments. The coordinator will flag or code problem student accounts and communicate student charges and Business Office policies during orientations and events. Maintaining and reconciling Nelnet payment plans, receipting incoming payments, and balancing all received funds at the end of the day are critical tasks. The coordinator will prepare and enter journal entries into the General Ledger, process mail and packages for the college, and manage the college fleet vehicles. Supervisory responsibilities include overseeing student workers assigned to the Business Office, ensuring they are trained and their work is directed appropriately. The coordinator may also assist with special projects and co-host programming for parents with the Financial Aid Office, which may require weekend sessions.