Accounts Receivable Manager

Hubbard Construction Company - Winter Park, FL

Full-time - Mid Level

Winter Park, FL

Construction of Buildings

About the position

The Accounts Receivable Manager at Hubbard Construction Company is responsible for overseeing the billing processes and managing the Accounts Receivable departments to ensure timely and accurate billing. This role involves coordinating collection efforts and resolving any accounts receivable issues, while supporting financial planning and maintaining customer data integrity. The position reports directly to the Chief Financial Officer.

Responsibilities

• Oversee, analyze, and resolve all accounts receivable issues.
• Prioritize workflow of the AR departments to ensure efficient and timely completion of billings.
• Complete credit checks for new FOB customers.
• Maintain and secure Customer Master Data in coordination with Treasury.
• Collect accounts by contacting customers, investigating non-payment circumstances, negotiating, and resolving conflicts.
• Facilitate periodic aging meetings with Division Controllers & Division Managers.
• Work closely with Division Managers regarding collections and accurate pricing.
• Support financial planning by assisting with short-range cash forecasting.
• Coordinate collection efforts with General Counsel if necessary.
• Ensure the AR department meets all deadlines and tasks in a timely manner.
• Post all payments received by customers in a timely manner.
• Complete waivers for all customers, if applicable.
• Post credit and rebills timely.
• Print, mail, and email all customer invoices and statements.
• Ensure all invoices are filed properly by AR Clerks in the appropriate customer folders.
• Prepare, distribute, and file all contract billings received from Project Managers/Engineers in a timely manner.
• Ensure daily production spreadsheets are saved daily by AR Clerk(s) for all plants.
• Ensure daily billing of asphalt plant tickets.
• Send and file all Notice of Subcontract (NOS) letters.
• Manage Unapplied Cash daily.
• Manage Tax Exemptions to ensure compliance for projects/customer accounts.
• Assist with Received On Account payments, fill out deposit information, and submit check deposits daily.

Requirements

• Bachelor of Science in Accounting required.
• 2+ years accounting experience as an Accounts Receivable Manager.
• Advanced PC skills including proficiency in Excel and SAP.
• Ability to understand and communicate effectively with managers and fellow employees.
• Ability to meet deadlines.