Accounts Receivable Manager

Harmar - Sarasota, FL

Full-time - Mid Level

Sarasota, FL

Machinery Manufacturing

About the position

Harmar Mobility is seeking an Accounts Receivable Manager to oversee all aspects of the Accounts Receivable department, including credit extensions, cash collection, and bad debt insurance. This role is crucial in managing the A/R credit and collection processes for VA and Dealer Accounts. The successful candidate will be responsible for designing and implementing processes that improve cash flow and will assist in the execution of Harmar's new Dealer Portal. The Accounts Receivable Manager will also be accountable for reporting and communicating receivable results to executives, ensuring that the financial health of the company is maintained. In this position, you will lead a positive and collaborative team environment, taking ownership of weekly reporting to AIG Bad Debt Insurance. You will handle suspended accounts as requested by AIG and receive payments from various sources, including credit cards, lockbox, ACH, wire, remote deposit, and the portal. Posting payments to customer accounts using remittances will soon be automated, and you will monitor approximately 1,000 accounts using various software and reporting tools such as Salesforce and Syspro. Daily and monthly reconciliation of accounts receivable for the Controller will be part of your responsibilities. Communication with customers via phone or email will be essential to determine the reasons for overdue payments. You will review the terms of sales, service, or credit contracts with dealers and customers, recording detailed notes about the financial status and collection efforts. Additionally, you will create new customer accounts and maintain existing ones, monitor invoice processing, and customer statements, and engage in various projects that contribute to the organic growth of the company.

Responsibilities

• Manage all areas of Accounts Receivable, including credit extensions and cash collection.
• Oversee the A/R credit and collection processes for VA and Dealer Accounts.
• Design and implement processes to improve cash flow and assist with the execution of Harmar's new Dealer Portal.
• Report and communicate receivable results to executives.
• Lead a positive and collaborative team environment.
• Handle weekly reporting to AIG Bad Debt Insurance.
• Manage suspended accounts as requested by AIG.
• Receive payments from multiple sources including credit card, lockbox, ACH, wire, remote deposit, and portal.
• Post payments to customer accounts using remittances.
• Monitor approximately 1,000 accounts using various software and reporting tools.
• Perform daily and monthly A/R reconciliation for the Controller.
• Communicate with customers to determine reasons for overdue payments.
• Review terms of sales, service, or credit contracts with dealers/customers.
• Record information about financial status with detailed notes and status of collection efforts.
• Create new customer accounts and maintain existing accounts.
• Monitor invoice processing and customer statements.

Requirements

• 5+ years of Accounts Receivable, Credit & Collections experience.
• Associate or bachelor's degree in a business-related field or equivalent work experience.
• Leadership/Management experience preferred.
• Experience with Salesforce.
• Strong account reconciliation skills.
• Attention to detail and accuracy.
• Ability to organize and prioritize tasks effectively.
• Professional negotiation skills.
• Coaching and mentoring abilities.
• Strong problem-solving skills and internally motivated.