Accounts Receivable Manager

Thomas Edwards Group - Plano, TX

Full-time - Mid Level

Onsite - Plano, TX

Truck Transportation

About the position

The Accounts Receivable Manager is a pivotal role within our organization, responsible for overseeing the Accounts Receivable department in a complex manufacturing environment. This position is crucial for managing customer accounts and ensuring the company's cash flow is optimized through effective cash receipts management. The Accounts Receivable Manager will work closely with a diverse customer base across the United States, focusing on key metrics such as past due levels and Days Sales Outstanding (DSO). The role requires a strategic approach to managing accounts receivable processes, ensuring timely invoicing, cash posting, and collections to maintain healthy cash flow and minimize overdue accounts. In this role, the Accounts Receivable Manager will lead a team of 4 to 5 Accounts Receivable specialists and collection specialists. The manager will be responsible for ensuring that the AR staff delivers all customer invoices and posts them daily, as well as managing the posting of cash to customer accounts. A significant part of the job involves reviewing past due accounts, developing action plans for collections, and collaborating with sales, customer service, and accounting teams to address overdue balances effectively. Weekly meetings will be held to review the status of past due accounts, and the manager will be expected to develop comprehensive spreadsheets summarizing issues related to overdue balances for senior management. Additionally, the Accounts Receivable Manager will be responsible for weekly reporting on AR aging and past due status, placing customers on credit hold when necessary, determining payment terms and credit limits, and ensuring that customer rebates, discounts, contract fees, and allowed deductions are accurately applied to customer accounts. This role is essential for maintaining the financial health of the organization and requires a proactive and detail-oriented approach to managing accounts receivable operations.

Responsibilities

• Manage a staff of 4 - 5 AR specialists and collection specialists
• Ensure the AR staff is delivering all customer invoices and posting them daily
• Ensure the AR staff is posting cash to all customer accounts on a daily basis
• Manage the review of past due accounts and develop action plans for collection
• Work with sales, customer service and accounting to develop action plans to collect past due balances
• Manage weekly meetings to review past due accounts and status
• Develop spreadsheets summarizing all issues regarding past due balances for senior management
• Weekly reporting on AR aging and past due status
• Place customers on credit hold as required
• Determine payment terms and credit limits
• Ensure customer rebates, discounts, contract fees and allowed deductions for operational or other issues are properly applied to customer accounts

Requirements

• Bachelors degree or equivalent work experience
• 5+ years working in mid-sized to large account receivable organization ($100M+)
• Experience working with complex ERP systems
• Understanding of large, complex contract driven customers
• Solid understanding of AR processes and procedures
• Proficiency in Excel, including lookups, pivot tables and formulas, required
• Strong attention to detail
• Strong cross functional organizational skills
• Excellent written and oral communication skills