Accounts Receivable/Office Assistant

Nextran Truck Centers - Fort Myers, FL

Full-time - Entry Level

Fort Myers, FL

About the position

The Accounts Receivable/Office Assistant at Nextran Truck Centers is responsible for managing customer accounts, processing billing, and ensuring timely collections. This role is essential for maintaining financial accuracy and supporting the overall operations of the dealership. The position offers opportunities for professional growth within a network of 25 dealerships, emphasizing a family-centered work environment and social responsibility.

Responsibilities

• Review credit applications and determine credit limits for new customers.
• Determine credit hold/releases for customers.
• Resolve credit issues and discrepancies with customers.
• Administer customer accounts related to billing and apply payments, as well as negotiate payment terms.
• Conduct credit collections calls to customers with past due balances.
• Post daily A/R & Collections deposits.
• Pull reports daily to ensure all open accounts balance with General Ledger.
• Responsible for all aspects of A/R including collections, posting, I/C entries, journal entries, credit/debit memos.
• Handle incoming phone calls promptly and professionally.
• Greet and assist walk-in customers.
• Manage administrative tasks, including preparing rental agreements, coordinating vehicle pickups and returns, and handling all necessary paperwork.
• Ensure proper insurance and down payments obtained prior to rentals leaving premise.
• General filing and scanning of documents.
• Assist with various accounting procedures such as reconciliations and posting numerous journal entries.
• Assist in inventory management, including ordering office supplies and maintaining stock levels.
• Sort and collate incoming and outgoing mail.
• Other duties as assigned.

Requirements

• High school diploma or GED required.
• 2-3 years billing experience.
• Working knowledge of Microsoft Office (Word and Excel required).
• Strong knowledge of billing and financial concepts.
• Ability to work in an environment with firm deadlines; results-oriented.
• Ability to perform multiple tasks effectively.
• Ability to work both independently and as part of a team.
• Strong analytical skills required.
• Capable of making timely, independent decisions.
• Negotiation skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented with strong organization and time management skills.
• Team player with personal accountability and self-motivation.
• Strong customer focus (internal and external).
• Acts with integrity and maintains confidentiality of customer and deal information.

Nice-to-haves

• 2 years of experience in a similar role.
• Strong organizational skills.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance