Closet Factory - Deerfield Beach, FL

posted 2 months ago

Full-time - Entry Level
Deerfield Beach, FL
Specialty Trade Contractors

About the position

As an Accounts Receivable/Payable Coordinator at Closet Factory, you will play a crucial role in the financial operations of our dynamic and growing Finished Custom Cabinetry company. This full-time position is based in Deerfield Beach, FL, and is ideal for individuals who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment. You will be responsible for processing the company's accounts receivable and payable processes, ensuring timely and accurate processing of invoices, maintaining financial records, and supporting the accounting team led by the Controller with various accounting tasks. In your role, you will handle accounts receivable by processing and posting customer payments and receipts, monitoring and reconciling customer accounts, and resolving discrepancies. You will prepare and send statements and collection notices, follow up on overdue invoices, and manage collections. Additionally, you will generate work order statements for installations, organize account data in the CRM system, and prepare a daily cash receipts report. Collaboration with the sales staff will be essential to ensure timely client billing and processing change documents. On the accounts payable side, you will process and verify vendor invoices and expense reports, ensuring timely payment of bills and managing payment schedules. You will reconcile vendor statements and resolve any payment issues that arise. Your responsibilities will also include assisting with the preparation of financial reports and documentation for audits, maintaining accurate and up-to-date financial records, and assisting with month-end and year-end closing processes. Providing excellent customer service to both internal employees and customers will be a key aspect of your role.

Responsibilities

  • Process and post customer payments and receipts.
  • Monitor and reconcile customer accounts and resolve discrepancies.
  • Prepare and send statements and collection notices.
  • Follow up on overdue invoices and manage collections.
  • Generate work order statements for installations.
  • Organize account data in the CRM system.
  • Prepare a daily cash receipts report.
  • Follow up with sales staff to ensure timely client billing.
  • Process change documents/reconcile customer accounts.
  • Process and verify vendor invoices and expense reports.
  • Ensure timely payment of bills and manage payment schedules.
  • Reconcile vendor statements and resolve payment issues.
  • Assist with preparing financial reports and documentation for audits.
  • Maintain accurate and up-to-date financial records.
  • Assist with month-end and year-end closing processes.
  • Provide excellent customer service to internal employees and customers.

Requirements

  • Work experience in an equivalent role.
  • Proven experience in accounts receivable and accounts payable functions.
  • Strong understanding of accounting principles and financial procedures.
  • Proficiency with accounting software and MS Office Suite (Excel, Word, Teams).
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong communication and interpersonal skills.

Nice-to-haves

  • Experience with QuickBooks Online.
  • Experience with SalesForce Lightning.

Benefits

  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) matching
  • Life insurance
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