Accounts Receivable & Payable Manager

$70,000 - $70,000/Yr

ARC Document Solutions - Media, PA

Full-time - Mid Level

Media, PA

Printing and Related Support Activities

About the position

The Accounts Payable and Receivable Manager at ARC Document Solutions is responsible for overseeing all financial management aspects related to accounts payable and receivable within the assigned region. This role is crucial for ensuring effective financial operations, maintaining excellent service for customers, and supporting a positive employment experience for team members. The manager will lead a team, manage vendor payments, customer billing, collections, and reconciliations, while also implementing strategies to mitigate financial risks.

Responsibilities

• Oversee all AR functions, including customer credit applications, collections, cash and credit application, and processing bad debt.
• Manage customer credit limits and collections, implementing plans to address risky or slow-pay accounts.
• Conduct daily cash deposits, process cash receipts, and ensure accurate posting to the ledger.
• Research and resolve invoice discrepancies, and generate aging reports and service hold letters for overdue accounts.
• Reconcile sub-ledger accounts with the General Ledger (GL), and prepare delinquency trend analyses.
• Manage all AP activities, including timely vendor payments, invoice processing, and vendor statement reconciliation.
• Oversee approval of invoices and ensure accuracy and timely processing.
• Reconcile monthly statements, review vendor terms, and manage intercompany payments.
• Supervise AP/AR team members, assigning duties and monitoring work for volume and accuracy.
• Interview, train, counsel, and evaluate staff performance to maintain efficient and effective department operations.
• Collaborate with other departments to resolve account discrepancies and facilitate smooth financial operations.

Requirements

• Bachelor's Degree in Accounting, Finance, or a related field.
• Minimum of 5 years of hands-on accounts receivable and payable experience, with prior supervisory experience strongly preferred.
• In-depth knowledge of financial statements, credit risk management, and standard legal agreements.
• Excellent communication skills (verbal and written) and strong customer service focus.
• Proficient in Microsoft Office, including Word, Excel, and Outlook; experience with Adobe preferred.
• Demonstrated problem-solving and conflict resolution skills with a track record of sound judgment in financial decision-making.
• Ability to work independently, adapt to a fast-paced environment, and manage multiple priorities.

Benefits

• Excellent Company support and resources.
• Excellent Company Reputation with consistent 5-star customer reviews.
• Comprehensive Employee benefits including full health, dental, vision, and life insurance.
• 401-K Plan with company matching.
• Supportive management team focused on employee success.
• Culture of caring for employees.