Accounts Receivable/Payable Specialist

Pgal - Houston, TX

Full-time - Mid Level

Houston, TX

Professional, Scientific, and Technical Services

About the position

We are seeking to hire a full-cycle Accounts Receivable/Payable Specialist with over 5 years of experience in the Architecture, Engineering, and Construction (A/E/C) industry. This role is crucial for assisting with project accounting-related tasks, client invoicing, and accounts payable, while providing essential support to our billing and accounts payable teams. The ideal candidate will thrive in a fast-paced, dynamic environment and will be a team player capable of balancing multiple tasks effectively. In this position, you will be responsible for the full cycle of accounts payable, which includes processing, coding, and auditing consultant invoices in compliance with company policies, procedures, and deadlines. You will assist with the processing of trade payables and expense reports, ensuring timely payments of vendor invoices and expense vouchers. Additionally, you will handle vendor and employee inquiries, maintain the Accounts Payable Aging Report, and reconcile vendor accounts to ensure accuracy and integrity. Your role will also involve project accounting, which includes contract and project auditing, contract review, project set-up, invoicing schematics, and reporting on insurance requirements. You will be responsible for issuing, collecting, and maintaining Certificates of Insurance (COI) in compliance with project contractual and procedural requirements. Furthermore, you will coordinate with billing staff on monthly planning and consultant-related matters and assist with audit tasks as needed.

Responsibilities

• Full cycle AP (processing, coding, and auditing) of consultant invoices in compliance with company policies, procedures, and deadlines
• Assist with the processing of trade payables and expense reports
• Ensure timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
• Maintain Accounts Payable Aging Report and reconcile vendor accounts
• Maintain vendor integrity, 1099 information, and filing
• Conduct project accounting including contract and project auditing, contract review, project set-up, invoicing schematics, reporting/insurance requirements, and issue and collection of insurance certificates
• Issue, collect, and maintain Certificate of Insurance (COI) in compliance with project contractual and procedural requirements
• Coordinate with billing staff in the monthly planning and consultant-related matters
• Assist with audit tasks as needed

Requirements

• High school diploma or GED
• 5+ years of prior experience processing high volumes of payables and billings in an A/E/C firm
• Excellent customer service skills for communicating with internal and external customers
• Proficient in Microsoft Office Suite (Outlook, Excel, and Word)
• Proficient in Bluebeam or Adobe Acrobat
• Intermediate/Advanced skills in Deltek Vision/Vantagepoint
• Ability to work in a fast-paced environment
• Team player with the ability to balance multiple tasks
• Must be authorized to work in the United States for any employer without sponsorship