Accounts Receivable/Payables Clerk

$38,000 - $55,000/Yr

Sea Hag Marina - Steinhatchee, FL

Full-time

Onsite - Steinhatchee, FL

Amusement, Gambling, and Recreation Industries

About the position

The Accounts Receivable/Payables Clerk at Sea Hag Marina is responsible for a variety of accounting and bookkeeping tasks that are essential for maintaining accurate financial records. This position involves operating computers equipped with accounting software to record, store, and analyze financial information. The clerk will check figures, postings, and documents for correct entry, ensuring mathematical accuracy and proper coding in compliance with federal, state, and company policies, procedures, and regulations. In addition to data entry, the role requires the operation of 10-key calculators, typewriters, and copy machines to perform calculations and produce necessary documents. The clerk will handle cash, checks, and vouchers, ensuring they are received, recorded, and banked appropriately. Coding documents according to company procedures is also a critical part of the job. The Accounts Receivable/Payables Clerk will perform various financial calculations, including amounts due, interest charges, balances, discounts, equity, and principal. Reconciling discrepancies found in records is essential, as is performing general office duties such as filing, answering telephones, and handling routine correspondence. The clerk will access computerized financial information to answer general inquiries and those related to specific accounts, classifying, recording, and summarizing numerical and financial data to maintain financial records using journals, ledgers, or computers. Additional responsibilities include debiting, crediting, and totaling accounts on computer spreadsheets and databases, matching order forms with invoices, and preparing payroll information. The clerk will also prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks. Other tasks include computing deductions for income and social security taxes, calculating and preparing checks for utilities, taxes, and other payments, and reconciling records of bank transactions. The role also involves compiling budget data and documents based on estimated revenues and expenses, transferring details from separate journals to general ledgers or data processing sheets, and completing and submitting various tax forms and returns, as well as other government documents. Finally, the clerk will calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures, and prepare purchase orders and expense reports.

Responsibilities

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Comply with federal, state, and company policies, procedures, and regulations.
• Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
• Receive, record, and bank cash, checks, and vouchers.
• Code documents according to company procedures.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile or note and report discrepancies found in records.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Match order forms with invoices, and record the necessary information.
• Perform personal bookkeeping services.
• Prepare and process payroll information.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Compute deductions for income and social security taxes.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Reconcile records of bank transactions.
• Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
• Transfer details from separate journals to general ledgers or data processing sheets.
• Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
• Prepare purchase orders and expense reports.

Requirements

• High School diploma or equivalent required.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in financial data entry and calculations.
• Ability to handle cash and perform bank reconciliations.
• Excellent organizational and time management skills.

Nice-to-haves

• Experience in bookkeeping or accounting roles preferred.
• Familiarity with payroll processing and tax preparation is a plus.
• Knowledge of financial regulations and compliance standards.