Accounts Receivable Rep

Community Waste Disposal - Dallas, TX

Full-time - Entry Level

Dallas, TX

Waste Management and Remediation Services

About the position

The Accounts Receivable Representative plays a crucial role in providing administrative support to the accounting department at Community Waste Disposal. This position is classified as non-exempt and reports directly to the Accounts Receivable Supervisor. The primary responsibilities include a variety of clerical tasks such as typing, filing, making phone calls, handling mail, and basic bookkeeping. The representative is expected to maintain a Payments spreadsheet, assist the AR Supervisor in billing, and ensure that invoices are sent to customers in a timely manner. Additionally, the role involves taking payments over the phone, processing credit card and E-check payments, and managing the scanning of completed service paperwork to save in the customer's virtual file. The Accounts Receivable Representative is also responsible for applying various payment methods such as lockbox, ACH, credit card, and checks into the system. Responding to customer inquiries regarding invoices is a key part of the job, as is reconciling payments to ensure they match the bank statement report. The representative must ensure that route board work orders are closed out and invoiced correctly, file and maintain customer contracts, and review multiple reports to confirm that all paperwork is entered accurately and that no information is missing from customer accounts. It is essential to verify that service prices, landfills, and routes are set up correctly on customer accounts to prevent invoice errors. This position requires strong ethical conduct, time management, organizational skills, personal effectiveness, and attention to detail. The work environment is a professional office setting, and the role involves routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The physical demands of the job include regular communication, both verbal and auditory, and specific vision abilities such as close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This is a full-time position with an 8-hour shift from Monday to Friday, and while there is no travel required, the employee is expected to work the hours necessary to support company metrics.

Responsibilities

• Maintains Payments spreadsheet
• Assists the AR Supervisor in billing
• Assists the AR Supervisor in sending invoices to customers
• Ensures that pro-rate and customer invoices are processed in a timely manner
• Takes payments over the phone, runs credit card, and E-check payments
• Processes and scans completed service paperwork and saves it in customer's virtual file
• Applies lockbox, ACH, credit card, and checks in the system
• Responds to customer invoice questions and concerns in a timely manner
• Reconciles payments to ensure they match bank statement reports
• Closes out and invoices route board work orders
• Files and maintains customer contracts
• Reviews multiple reports to ensure paperwork is entered correctly and information is not missing on customer accounts
• Ensures service prices, landfills, and routes are set up correctly on customer accounts to avoid invoice errors.

Requirements

• Minimum 3 years of accounting experience
• High School diploma or GED
• Specific experience in month-end close

Nice-to-haves

• Minimum 3 years of accounting experience in a small to mid-sized company

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Profit sharing
• Vision insurance