Accounts Receivable Representative

Eurofins - Fairfield, OH

Full-time

Fairfield, OH

10,001+ employees

Professional, Scientific, and Technical Services

About the position

Eurofins Scientific is seeking an enthusiastic Accounts Receivable Representative to join our Accounting & Finance team in Fairfield, OH. This full-time position is integral to our operations, ensuring that our accounts receivable processes are efficient and compliant with relevant regulations. The Accounts Receivable Representative will be responsible for a variety of activities related to accounts receivable, including managing customer payments, maintaining accurate records, and supporting the overall financial health of the organization. In this role, you will prepare, post, verify, and record customer payments and transactions across various divisions and revenue streams. You will apply incoming payments from checks, credit cards, wire transfers, and electronic funds transfers (EFTs), and prepare daily bank deposits. Additionally, you will create invoices according to company practices, ensuring timely billing and receipt of payments. Your responsibilities will also include drafting correspondence for past-due accounts, identifying delinquent accounts, and contacting customers to request payment. The Accounts Receivable Representative will maintain and update customer files, research discrepancies, reconcile accounts, and assist in generating monthly billing statements. You will partner cross-functionally to ensure accurate billing and maintain organized files and records. Compliance with Sarbanes-Oxley (SOX) and other accounting regulations is essential, and you will assist in the financial closing process and support the Senior Accountant in reconciling revenue accounts each month. This position requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable in various divisions and revenue streams.
• Applies incoming payments, including checks, credit cards, wire transfers, and EFTs.
• Prepares daily bank deposits and processes cash applications and customer credit cards.
• Creates invoices according to company practices; invoicing customers daily and monthly to ensure timely receipt of payment.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Researches customer discrepancies, past-due amounts, and reconciles accounts on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Creates reports regarding the current status of customer accounts as requested.
• Relays changes of information to appropriate employees.
• Partners cross-functionally to ensure accurate billing.
• Maintains adequate and organized files and records.
• Ensures escalated issues and problems are brought to the attention of management.
• Assists with the financial closing process.
• Assists Senior Accountant in reconciling revenue accounts each month.
• Ensures and maintains compliance with Sarbanes-Oxley (SOX) and other relevant accounting regulations.
• Provides additional administrative support as directed.
• Ensures and maintains compliance with the company's quality system requirements through training and adherence to policies, procedures, and processes.

Requirements

• High school diploma required.
• Prior experience in accounts receivable or other accounting functions preferred, but not required.
• Experience with large enterprise resource planning (ERP) system and accounting software packages a plus.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Nice-to-haves

• Experience with large enterprise resource planning (ERP) system and accounting software packages.

Benefits

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Vision insurance
• Life and disability insurance
• Paid vacation and holidays