ACCOUNTS RECEIVABLE & SIS/IT LIAISON - Education Center

Msd Wayne Township - Indianapolis, IN

Full-time - Entry Level

Indianapolis, IN

About the position

The Accounts Receivable & SIS/IT Liaison position at the Education Center of MSD Wayne Township is a full-time role focused on managing student fees and file maintenance. This position is crucial for ensuring the accurate collection of past due book rental fees, Chromebook repair costs, and other miscellaneous fees owed by students. The individual in this role will be responsible for issuing proper notices to parents regarding outstanding fees and maintaining comprehensive records of all notices and filings related to collections. The role requires collaboration with the IT Department and the Curriculum team to ensure that curricular fees are accurately attached to each course in the Skyward system. Additionally, the position involves verifying and compiling information for the curricular materials report that is submitted to the State. The Accounts Receivable & SIS/IT Liaison will also be tasked with invoicing students for non-curricular and communication fees on an annual basis. This includes the distribution and filing of receipts, as well as reconciling student accounts with corresponding deposits. The individual will serve as the primary contact for the TRECS collection system with the State, managing all file submissions and tracking payments deposited. It is essential for the liaison to reconcile all records with schools and verify remaining student balances, ensuring that the school-based invoicing process is managed effectively. In this role, the liaison will ensure that schools are sending out the required notices for fees owed and will verify that appropriate documentation is organized and accurate. After the appropriate waiting time and notice, the liaison will transfer school-based invoices for fees due to collections. The position also requires direct communication with parents and schools regarding collections and fees, answering questions about fee details, managing concerns, and de-escalating parent calls related to collections. The liaison will accept payments and set up payment arrangements while working closely with the Business Office and IT department to ensure that records in Skyward are accurate for various State reporting requirements.

Responsibilities

• Responsible for all listings and information concerning collection of past due book rental, Chromebook repairs, and miscellaneous fees owed.
• Issue proper notices to parents regarding outstanding fees.
• Keep records of all notices and filings to collections.
• Work with IT Dept and Curriculum team to attach curricular fees to each course in Skyward.
• Help verify and compile information for curricular materials report to the State.
• Invoice students for non-curricular and communication fees each year.
• Distribute and file receipts.
• Reconcile student accounts and corresponding deposits.
• Serve as the primary contact for TRECS collection system with the State.
• Manage all file submissions and track payments deposited.
• Reconcile all records with schools and verify remaining student balances.
• Manage the school-based invoicing process.
• Ensure schools are sending out required notices for fees owed.
• Verify appropriate documentation is organized and accurate.
• Transfer school-based invoices for fees due to collections after appropriate waiting time and notice.
• Act as the primary contact for parents and schools on collections and fees.
• Answer questions on details of fees and manage concerns.
• De-escalate parent calls on collections.
• Accept payments and set up payment arrangements.
• Work with Business Office and IT department to ensure records are accurate in Skyward for various State reporting requirements.

Requirements

• Entry-level position requiring basic filing and communication skills.