Accounts Receivable Spec II

$33,280 - $45,760/Yr

McLane Company - Rocky Mount, NC

Full-time

Rocky Mount, NC

Merchant Wholesalers, Nondurable Goods

About the position

The Accounts Receivable Specialist II position at McLane Company involves a variety of responsibilities centered around the management of customer accounts and the cash application process. This role is crucial for ensuring that all transactions are processed accurately and efficiently, contributing to the overall financial health of the organization. The specialist will perform cash application functions to customer accounts, ensuring that all payments are applied correctly and in a timely manner. This includes balancing Accounts Receivable on a daily basis and analyzing early pay discounts to determine customer eligibility. Collaboration is key in this role, as the Accounts Receivable Specialist II will work closely with the Accounting Manager and Credit Analysts, particularly on large accounts that require detailed application processes. The specialist will keep the Accounting Manager informed of any application problems and will be responsible for investigating short pays and chargeback deductions related to logistics, handling these issues appropriately. Daily invoicing in the transportation system and exporting this data to accounting software is also a critical function of this position. Additionally, the specialist will enter necessary information and upload documentation into customer sites to facilitate payment, as well as perform functions in accounting software for manual invoices charged to customer accounts. This position requires a high degree of ethics, integrity, and confidentiality, as well as strong communication skills for effective negotiation. Organizational skills and a good understanding of accounting principles are essential, along with familiarity with various software systems related to accounts receivable and transportation management.

Responsibilities

• Perform cash application function to customer accounts accurately and in a timely manner.
• Balance Accounts Receivable daily.
• Analyze early pay discounts to determine customer eligibility.
• Collaborate with the Accounting Manager and Credit Analysts on large accounts requiring detailed application processes.
• Keep the Accounting Manager informed of all application problems.
• Investigate short pays and chargeback deductions for logistics and handle accordingly.
• Invoice daily in the transportation system and export to accounting software.
• Enter appropriate information and upload documentation into customer sites for payment.
• Perform functions in accounting software for manual invoices charged to customer accounts.

Requirements

• Ability to maintain a high degree of ethics, integrity, and confidentiality.
• Strong verbal and written communication skills with effective negotiation ability.
• Strong organizational and prioritizing skills.
• Good understanding of accounting principles.
• Knowledge of AFS ERP, Mercury Gate TMS, and Oracle is a plus.
• Knowledge of freight transportation and supply chain is a plus.
• Experience in Accounts Receivable is a plus.
• Data entry skills with high attention to detail and accuracy.
• Strong problem-solving skills.

Nice-to-haves

• Experience in Transportation management systems.