Accounts Receivable Specialist 3

$47,840 - $52,000/Yr

Intelliswift Software - Ridgefield Park, NJ

Full-time - Entry Level

Remote - Ridgefield Park, NJ

Professional, Scientific, and Technical Services

About the position

The Accounts Receivable Specialist 3 position at Intelliswift Software Inc. is a critical role within the finance department, focusing on the management and processing of accounts receivable. This position is designed for individuals with a strong background in accounting and collections, particularly those who have experience with SAP and advanced Excel skills. The role requires a detail-oriented individual who can effectively manage financial records and ensure accurate billing and collections processes. The specialist will be responsible for classifying, recording, and summarizing numerical and financial data to maintain complete financial records. This includes calculating, preparing, and issuing bills, invoices, and account statements according to established procedures. The position also involves checking figures and postings for accuracy and ensuring compliance with federal, state, and company regulations related to accounting. In addition to the core responsibilities, the Accounts Receivable Specialist will interact with various departments to ensure proper workflow and will be involved in special projects as assigned by management. The role requires a hybrid work schedule, with in-office work from Monday to Thursday and remote work on Fridays. The ideal candidate will possess strong verbal and written communication skills, attention to detail, and the ability to work independently while managing their time effectively. This position is essential for maintaining customer relationships and ensuring timely payments, which are crucial for the financial health of the organization.

Responsibilities

• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Check figures, postings and documents for correct entry, mathematical accuracy, and proper codes.
• Maintain customer invoices and shortages on ATB - account trail balance and customer service.
• Log in to client’s Portal daily to obtain payment information for upcoming payments to update invoice line items in SAP.
• Obtain back-up information for shortages and disputes on client’s Portal.
• Obtain BOLs and PODs for invoices when necessary to avoid past due balances.
• Work closely with the warehouse (SALS) for claims and POD discrepancies to resolve outstanding chargebacks and past due invoices.
• Ensure line items on the client account are properly coded for warehouse investigation and for clearing/matching of chargebacks and credits in SAP.
• Interact with various departments to ensure proper workflow.
• Handle special projects assigned by management and provide weekly updates.
• Supply coverage for department members who are out of the office.
• Create Excel reports using pivot tables and VLOOKUP.

Requirements

• High school diploma or GED required; Associate's degree in accounting or related financial discipline preferred.
• 5-7 years financial and/or accounting experience required.
• Strong Excel skills, particularly with pivot tables and VLOOKUP.
• Accounts receivable/collections background with 1-3 years of collections experience.
• Experience with SAP or similar accounting software.
• Verbal and written communication skills, attention to detail, and critical thinking abilities.
• Ability to work independently and manage time effectively.
• Knowledge of federal, state, and company policies, procedures, and regulations related to accounting.

Nice-to-haves

• Bachelor's degree in Accounting or Finance preferred.
• Previous experience with Microsoft Word and PowerPoint.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Supplemental life and AD&D insurance
• Other benefits per state law