Accounts Receivable Specialist-Employee Paid Benefits

Hendrick Automotive - Overland Park, KS

Full-time - Entry Level

Overland Park, KS

5,001-10,000 employees

About the position

The Kansas City Consolidated Accounting Office is seeking a dedicated individual to join our team as an Accounts Receivable Specialist. This position is crucial for maintaining accurate financial records and ensuring timely processing of customer payments. The successful candidate will be responsible for recording payments to customer accounts and maintaining receivable records, which are essential for the financial health of our organization. The role requires a high level of attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. In this position, you will prepare and handle daily cash deposits, enter finalized cash receipts, and update the accounts receivable ledger. You will also be responsible for obtaining and mailing invoice copies for customers upon request, processing daily credit card deposits, and filing check stubs and bank receipts. Additionally, you will reconcile schedules and cash balances, research and process customer claims of invoice payments, and handle chargebacks, returns, and bad checks to ensure that all checks are collected. Maintaining credit applications on recurring accounts and recording sales tax exempt information will also be part of your responsibilities. Communication is key in this role, as you will need to call and/or mail correspondence to customers as necessary to update accounts. You will assist with related special projects as required and maintain a clean, organized, and safe work area. Participation in required training and accurate recording of all hours worked in the company timekeeping system are also essential duties. Adherence to company policies and procedures, as well as compliance with all federal, state, local, and company safety rules and regulations, is expected. This position embodies the company's core values, including integrity, teamwork, and a commitment to customer enthusiasm, ensuring that every action taken aligns with the organization's mission and goals.

Responsibilities

• Prepares and handles daily cash deposits
• Enters finalized cash receipts and updates accounts receivable ledger
• Obtains and mails invoice copies for customers, as requested
• Processes daily credit card deposits
• Files check stubs and bank receipts
• Reconciles schedules and cash balance
• Researches and processes customer claims of invoice payment
• Researches and processes charge backs, returns, and bad checks and ensures checks are collected
• Maintains credit applications on recurring accounts
• Records sales tax exempt information
• Calls and/or mails correspondence to customers as necessary in order to update accounts
• Assists with related special projects, as required
• Maintains CSI at or above Company standards
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system
• Follows Safeguards rules and regulations
• Demonstrates the Company's Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties
• Performs other duties as assigned

Requirements

• Associate's degree (A. A.) or equivalent from two-year college or technical school
• Six months to one year related experience and/or training
• Previous Accounting experience, specifically Accounts Receivable in a high volume environment desired
• Strong organizational skills required
• Intermediate knowledge of Microsoft Office Products
• Ability to learn the Dealership Management System, Spreadsheet software, accounting software, and inventory software
• Ability to understand and follow instructions
• Ability to communicate effectively with customers and company personnel

Nice-to-haves

• Valid Driver's License
• Automobile Salesperson License