Accounts Receivable Specialist (Logistics & Supply Chain)

$41,600 - $47,840/Yr

Nexgistics - Corfu, NY

Full-time - Entry Level

Corfu, NY

Professional, Scientific, and Technical Services

About the position

NEXgistics is a Buffalo-based nationwide 3rd party logistics (3PL) provider with operations in Buffalo and Las Vegas. Proud to be named 2019 WNY's #1 Fastest Growing Company in Buffalo by Business First (as well as one of the Best Places to Work), we are seeking to add a full-time Accounts Receivable Clerk to our dynamic team. The Accounts Receivable Specialist will be responsible for managing the accounts receivable process, ensuring accurate and timely invoicing, payment processing, and customer account management. This role requires a strong understanding of accounting principles and the ability to communicate effectively with customers to resolve payment issues. The ideal candidate will have experience in accounts receivable or general accounting, preferably in the logistics or transportation industry, and will be proficient in accounting software and Microsoft Office Suite, particularly Excel. The position offers a full-time schedule of 40 hours per week, with a salary range of $20-$23 per hour, depending on experience.

Responsibilities

• Prepare, verify, and process customer invoices in accordance with company policies and customer contracts.
• Accurately record payments received via various methods (e.g., checks, wire transfers, ACH, credit card payments) and apply them to customer accounts.
• Monitor and follow up on outstanding invoices and late payments, proactively engaging customers to resolve payment issues and reduce overdue accounts.
• Reconcile customer accounts and resolve discrepancies between company records and customer payments, coordinating with internal teams to correct errors.
• Assist with the establishment and management of customer credit limits, conducting credit checks, and communicating with customers about credit terms.
• Generate and distribute regular accounts receivable aging reports to management, highlighting potential problem accounts and suggesting corrective action where necessary.
• Maintain positive relationships with customers by providing accurate and timely responses to billing inquiries and ensuring any issues are resolved promptly.
• Ensure all accounts receivable transactions are properly documented and compliant with financial policies and regulations. Assist with audits by preparing necessary documentation.
• Maintain up-to-date and accurate records of all transactions in the company's financial systems.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2-3 years of experience in accounts receivable or general accounting, preferably in the logistics, transportation, or related industry is a plus.
• Strong understanding of basic accounting principles.
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Knowledge of Quickbooks is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Problem-solving skills with attention to detail and accuracy.
• Ability to work independently and as part of a team.

Nice-to-haves

• Previous experience in customer service is preferred.

Benefits

• Salary from $20-$23 per hour, depending on experience
• Full-time schedule; 40 hours per week
• PTO accrual to begin upon hire
• Casual work environment
• Advancement opportunities
• 401k match
• Health, dental and vision benefits available
• Performance bonus (given at the Company's discretion)