Accounts Receivable Specialist

Robert Half - Grand Rapids, MI

Full-time

Grand Rapids, MI

Administrative and Support Services

About the position

We are looking for an Accounts Receivable Specialist to join our team located in Grand Rapids, Michigan. In this role, you will be responsible for managing client communication and processing invoices in a professional services setting. The ideal candidate will have a strong background in accounts receivable and will be adept at handling customer inquiries and issues related to invoices. You will play a crucial role in maintaining accurate financial records and ensuring that all customer accounts are managed effectively. This position requires a detail-oriented individual who can work independently as well as part of a team, ensuring smooth operations and positive client relationships. As an Accounts Receivable Specialist, you will process and manage customer credit applications with accuracy and efficiency. You will also be responsible for maintaining and updating customer credit records regularly. Corresponding with clients to resolve inquiries and issues related to invoices will be a key part of your role. Monitoring customer accounts and taking necessary action based on account status will be essential to ensure timely collections and account reconciliation. You will utilize various software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP in your daily tasks, applying your skills in Accounts Receivable (AR), Billing, Cash Applications, and Cash Collections to manage client accounts effectively. Effective communication with clients and team members is vital to ensure smooth operations. You will apply your background in customer service to maintain positive client relationships and manage commercial collections processes as required. This role is suited for someone who thrives in a fast-paced environment and can demonstrate strong organizational skills, attention to detail, and the ability to meet deadlines.

Responsibilities

• Process and manage customer credit applications with accuracy and efficiency.
• Maintain and update customer credit records regularly.
• Correspond with clients to resolve inquiries and issues related to invoices.
• Monitor customer accounts and take necessary action based on account status.
• Utilize account reconciliation skills to ensure all financial records are accurate.
• Utilize software such as Microsoft Excel, Oracle, QuickBooks, and SAP in daily tasks.
• Apply skills in Accounts Receivable (AR), Billing, Cash Applications, and Cash Collections in managing client accounts.
• Communicate effectively with clients and team members to ensure smooth operations.
• Apply a background in customer service to maintain positive client relationships.
• Manage commercial collections processes as required.

Requirements

• Minimum of 3 years experience in an Accounts Receivable role or similar finance role.
• Proficiency in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, Cash Collections, and Commercial Collections.
• Proficiency in using Microsoft Excel, Oracle, QuickBooks, and SAP.
• Exceptional attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proven ability to meet deadlines in a fast-paced environment.
• Demonstrated problem-solving skills and ability to make sound decisions.
• High level of integrity and discretion in handling confidential information.
• Bachelor's degree in Finance, Accounting, or related field is preferred.
• Experience in a similar industry would be a plus.

Nice-to-haves

• Experience in a similar industry would be a plus.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan