Accounts Receivable Specialist

Etherio Group - Boca Raton, FL

Full-time - Mid Level

Hybrid - Boca Raton, FL

About the position

The Accounts Receivable Specialist at Etherio Group is responsible for managing the accounts receivable process, ensuring timely invoicing, maintaining accurate customer accounts across multiple legal entities, and handling collections. The role requires a strong understanding of accounts receivable workflows, attention to detail, and the ability to optimize processes for efficiency and cash flow management.

Responsibilities

• Coordinate all aspects of the AR function, ensuring timely and accurate invoicing, efficient collections, and proper account reconciliations.
• Utilize NetSuite to streamline AR functions, including generating and tracking invoices, processing payments, and managing collections.
• Engage with customers to resolve invoicing discrepancies and ensure timely payments, maintaining positive relationships throughout the process.
• Ensure accurate and timely application of payments to customer accounts, minimizing discrepancies and delays.
• Maintain multiple supplier accounts, coordinate purchase orders, invoicing and reconcile payments received.
• Review AR aging reports regularly to identify and address delinquent accounts, applying appropriate collection strategies.
• Prepare reports and reconciliations for all AR general ledger accounts; ensuring that the AR aging ties to general ledger accounts.
• Continuously evaluate AR processes to identify and implement improvements that enhance efficiency and cash flow management.
• Ensure that AR processes adhere to company policies and internal controls, maintaining compliance with financial regulations.
• Prepare and analyze AR-related reports, delivering insights to the finance leadership team to support decision-making and strategy.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 3+ years of experience in accounts receivable, invoicing, or a related financial function.
• Proficiency in accounting software systems, specifically NetSuite, is required.
• Strong understanding of AR processes, including billing, collections, and reconciliations.
• Proficiency in Excel and experience preparing complex CSV file imports is highly preferred.
• Exceptional organizational and time management skills, with meticulous attention to detail and a commitment to quality assurance.
• Ability to manage intercompany adjustments and experience preparing intercompany journal entries as needed.
• Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable recommendations.
• Excellent communication and interpersonal skills to manage client relationships and resolve issues effectively.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Nice-to-haves

• Experience with multiple entity accounting is highly desired.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching