Accounts Receivable Specialist

$52,000 - $52,000/Yr

Cosi - Columbus, OH

Full-time - Entry Level

Columbus, OH

101-250 employees

Museums, Historical Sites, and Similar Institutions

About the position

The Accounts Receivable Specialist at Franklin County Historical Society DBA COSI plays a crucial role in supporting the Accounts Receivable, Cash Receipts, and Collections processes. This position is integral to the Administration & Finance division, ensuring that all financial transactions are accurately recorded and reconciled. The ideal candidate will be detail-oriented and possess strong organizational, mathematical, and communication skills, enabling them to interact professionally with team members and customers alike. Experience with Microsoft Excel and general accounting software, particularly Dynamics GP, is highly desirable. A Bachelor's degree in Accounting or Finance, along with 1-2 years of relevant experience, is considered a plus. In this role, the specialist will be responsible for preparing and posting daily entries into the Accounts Receivable systems, which includes handling new postings, adjustments, voids, and re-classes. Monthly close activities for Accounts Receivable will also be part of the responsibilities, along with producing Aging Receivables Reports that must be verified against the General Ledger. The specialist will reconcile all transactions monthly with various divisions and produce aging statements as needed. Additionally, the role involves managing Cash Receipts and deposit preparations. This includes matching daily payments received to outstanding invoices and miscellaneous cash transactions, entering all receipts into the system, and updating daily cash flows with current deposits. The specialist will prepare invoices for distribution to divisions, file all paid invoices, and maintain spreadsheets for return checks and follow-ups. They will also be responsible for collections on accounts receivable aging, which entails making weekly collection calls for outstanding invoices and collaborating with departments to resolve any issues related to outstanding payments. The Accounts Receivable Specialist will also provide backup support to other team members in the Administration & Finance division and participate in general COSI operations through meetings as appropriate. They are expected to exemplify professionalism in appearance, attitude, and performance, serving as a role model for other team members and volunteers. In alignment with COSI's Guest Services Strategy, the specialist will ensure guest safety and deliver excellent service, contributing to the organization's mission of engaging diverse audiences.

Responsibilities

• Prepare and post daily entries into the AR systems.
• Handle new postings, adjustments, voids, and re-classes.
• Conduct monthly close for AR.
• Produce Aging Receivables Report, verified in balance with the General Ledger.
• Produce aging statements.
• Reconcile monthly all transactions with Divisions.
• Match daily all payments received to outstanding invoices and miscellaneous cash transactions.
• Enter all receipts in the system.
• Update cash flows daily with current deposits.
• Prepare invoices for distribution to Divisions.
• File all paid invoices.
• Prepare weekly and monthly balancing for Service System Associates and Clearing Accounts.
• Maintain spreadsheet for return check and all follow-ups.
• Maintain monthly clearing of Xerox and Postage machines.
• Balance and mail group sheets with final balance.
• Match purchase orders to A/R invoices.
• Prepare refunds for all overpayments.
• Maintain all credit card balancing.
• Make weekly collection calls for outstanding invoices.
• Work with each department on details of outstanding invoices and follow-up.
• Provide back-up support to other Team Members in the Administration & Finance Division.
• Support general COSI operations through participation in meetings as appropriate.
• Serve as an example to other COSI Team Members and Volunteers in matters of appearance, attitude and performance.
• Provide excellence in Guest Services by assuring Guest safety and delivering the COSI show.

Requirements

• Detail-oriented with excellent organizational skills.
• Strong mathematical skills.
• Effective communication skills, both verbal and written.
• Experience with Microsoft Excel and general accounting software, preferably Dynamics GP.
• 1-2 years of experience in Accounting/Finance.
• Bachelor's degree in Accounting/Finance is a plus.

Benefits

• Health and wellness prioritization for Team Members.
• Investment in the people who make programs and services possible.